Review Vacancy
The date on which the vacancy post was submitted.Date Posted 01/13/25
The last date that applications will be accepted.Applications Due01/28/25
This is the unique identifier for this vacancy.Vacancy ID178174
Indicates whether if this vacancy posting is part of the NY HELPS Program.NY HELPNo
The agency in which the vacancy exists.AgencyHomeland Security and Emergency Services, Division of
The job title for the vacancy.TitleProgram Aide
The job title for the vacancy.Occupational CategoryOther Professional Careers
The salary grade for this vacancy. Salaries are determined by salary grade and bargaining unit.Salary Grade13
The collective bargaining unit to which this vacancy is assigned.Bargaining UnitASU - Administrative Services Unit (CSEA)
The minimum and maximum of the salary range for this vacancy.Salary RangeFrom $51857 to $63169 Annually
Indicates whether this job is full-time or part-time. If the job is part-time, an estimated percentage will be provided. Employment Type Full-Time
This indicates the type of job, typically permanent, temporary, or provisional. 'Provisional' means that the appointment will be temporary until the incumbent takes and passes an appropriate civil service examination. Appointment Type Contingent Permanent
Estimates the percentage of time incumbents of this vacancy will be required to travel. Travel Percentage 15%
This provides information on the expected workweek. Workweek Mon-Fri
The number of hours in the workweek, typically 37.5 or 40 for full time, or any other number for part time.Hours Per Week 37.5
Workday
If checked, the agency allows flextime. Flextime allowed? No
If checked, this vacancy includes mandatory overtime. Mandatory overtime? No
If checked, this agency allows compressed workweek scheduling. Compressed workweek allowed? No
If checked, this agency allows telecommuting for this position. Telecommuting allowed? Yes
The county in which the vacancy is located. County Albany
The street address where the vacancy is located. Street Address 1220 Washington Avenue., Building 7A
The city where the vacancy is located. City Albany
The state where the vacancy is located (the default is New York). StateNY
The zip code where the vacancy is located. Zip Code12226
The duties that the incumbent of the vacancy will be expected to perform. Duties Description Duties include but are not limited to:
• Independently respond to routine phone and email inquiries.
• Track and maintain various records and/or reports using various agency systems such as The Statewide Learning Management System (SLMS) / Learning Management System (LMS) / National Fire Incident Reporting System (NFIRS) / Scheduling Payroll Data System (SPDS).
• Utilize Microsoft Office Suite and various program specific applications.
• Perform the full range of supervisory responsibilities when needed,
• Assist with procurement activities; develop & maintain the office filing system and manage record maintenance activities.
• Perform other duties as required.
Training Specific Duties:
• Assist with the development and maintenance of training program design consistency.
• Assist with maintenance of training programs on the E-learning module of the Acadis Learning Management System.
• Assist with the preparation and formatting of lesson plans and course materials for training programs.
• Assist with obtaining and assessing instructor and student feedback on training programs.
• Update records and documentation of training programs across all Office of Fire Prevention and Control branches.
Administration Specific Duties:
• Review and process applications of New York State Certifications as found in the Minimum Standards for Firefighting Personnel in the State of New York.
• Review and process applications for the National Certification Program.
• Review and process requests for the participation of career fire departments in New York State in the Basic Fire Training Program and In-Service Training Program as required by New York State regulations.
• Review the proposed training schedule (verification that instructors are authorized to deliver requested course).
• Prepare the proposed training schedule, send confirmation, and add schedule to the Learning Management System.
• Review and process the State Fire Instructor Payroll Vouchers, pull correlating proposed schedules, verification that payment request is accurate for date, time, and location.
• Enter vouchers into the Scheduling payroll data system for processing at the appropriate rate of pay instruction, with correlating voucher number.
• Review and approve W9's uploaded into the LMS system when students are registering for the specified courses.
• Review and approve the Chiefs attestation form thru the specified email account.
• Create list of submissions of approved students and w-9 forms to designated email for processing of payment with invoice.
• Prepare and verify Monthly Stipend Reports.
• Update records and documentation of payments through the stipend program.
The minimum qualifications required for this vacancy. Minimum Qualifications Current New York State Division of Homeland Security and Emergency Services employee with one year or more permanent, contingent-permanent or 55b/c service as a Program Aide and are interested in reassignment; OR Current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 11 and eligible for transfer under Section 70.1, as appropriate of the Civil Service Law.
NOTE: This vacancy posting is for the purposes of notifying individuals about transfer opportunities. Employees on the Civil Service eligible list will be considered and should not respond to this posting. If you are on the eligible list and not reachable, you may be eligible for transfer. You are encouraged to access GOT-IT on the Career Mobility website (careermobilityoffice.cs.ny.gov/cmo) to determine transfer eligibility.
Additional comments regarding the vacancy. Additional Comments NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.
NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.
Some positions may require additional credentials or a background check to verify your identity.
The name of the contact person for this vacancy. Name Human Resources/MC
The telephone number to use for questions about this vacancy. Telephone 518-486-5700
The fax to use for this vacancy. Fax 518-485-8432
Email address for emailing applications, or to ask questions about this vacancy. Email Address HRresumes@dhses.ny.gov
Address
The street address of the contact for this vacancy. Street NYS Division of Homeland Security and Emergency Services, HRM
1220 Washington Ave. Bldg 7A, 5th Floor
The city for the contact for this vacancy. City Albany
The state of the contact for this vacancy (the default is New York). State NY
The zip code for the contact for this vacancy. Zip Code 12226
Instructions for potential applicants.Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID 178174 in the subject line of your application email to HRresumes@dhses.ny.gov.