NY HELPNo

AgencyTemporary and Disability Assistance, Office of

TitleProgram Aide

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $51857 to $63169 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Facilites and Operations Support

40 North Pearl St.

City Albany

StateNY

Zip Code12243

Duties Description This position is located in the Office of Temporary and Disability Assistance (OTDA) Document Services Unit, within the Bureau of Facilities and Operations Support (FOS). The Document Services Unit is a centralized full-service unit that is responsible for tracking, controlling and coordinating the Office's document management program. The selected candidate will serve as the agency liaison for all of the OTDA work that is produced through the NYS Dept. of Tax and Finance and the Office of General Service's print shop.

Duties include, but are not limited to, the following:

• Monitor agency expenditures by comparing expenditures with established guidelines in relation to FOS, DSOS contracts;

• Assist Contract manager with new and existing FOS printing, envelope, and alternate format contracts;

• Research historical data and files to compile reports and information pertaining to contract expenditures;

• Process orders in Forms Inventory Database (FIDB);

• Assist in the review, design, and control of agency and cross agency forms;

• Coordinate projects with outside vendors. Ensure that jobs are produced and delivered as specified by the customer;

• Maintain the master list, print production files and databases of the thousands of forms, publications and documents used by OTDA, other State Agencies and local social services districts to administer programs;

• Monitor and maintain the inventory control level of thousands of forms, publications and documents used by OTDA, other State Agencies, local social service districts and the Human Resources Administration (HRA) warehouse in New York City;

• Initiate and process the necessary paperwork needed to sustain stock levels of forms and publications used by OTDA, other State Agencies, local social service districts and the HRA warehouse with appropriate vendors;

• Review and code invoices for contracts to ensure payments to trucking vendor and FedEx;

• Prepare and edit draft correspondence and other documents; and

• Act as back up to supervisor.

Minimum Qualifications Eligible for a lateral transfer or eligible for transfer under Section 70.1 of the Civil Service Law by having one year of permanent competitive service in an appropriate title. Information regarding transfer eligibility is available on the Civil Service Career Mobility Office website at https://careermobilityoffice.cs.ny.gov/cmo/gotit/

OR

Reachable on the appropriate eligible list in Albany.

Additional Comments A full-time contingent permanent appointment will be made. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title. Candidates must be legally authorized to work in the United States.

Your resume must indicate how you meet the minimum qualifications for this position. Non-specific submissions may be disqualified from further consideration if the information you provide does not meet the minimum qualifications.

Interested candidates should send an email with their resume attached to jobpostings@otda.ny.gov and reference posting #25040. DO NOT REFERENCE THE VACANCY ID NUMBER.

NYS OTDA seeks to promote a diverse workforce that is a representation of the various cultures, voices, backgrounds, ideas, and talents of the citizens and communities that we serve. We actively solicit and encourage applications from Black, Indigenous, and People of Color (“BIPOC”); LGBTQIA+ individuals; women; people with disabilities; and military veterans.

Some positions may require additional credentials or a background check to verify your identity.

Name Recruitment Unit

Telephone

Fax (518) 474-9374

Email Address jobpostings@otda.ny.gov

Address

Street 40 North Pearl Street, 12B

City Albany

State NY

Zip Code 12243

Notes on ApplyingTo apply, please send a cover letter and resume. Include a current, Civil Service title and grade level and clearly state how you meet the minimum qualifications.

Interested candidates should send an email with their resume attached to jobpostings@otda.ny.gov and reference posting #25040. DO NOT REFERENCE THE VACANCY ID NUMBER.

You may be required to provide acceptable proof of education, experience, credential and/or license to demonstrate that you meet the minimum qualifications for appointment to this position.

Applicants will be required to prove their eligibility for employment based upon acceptance of a position in accordance with the Immigration Reform and Control Act of 1986.

If you are a retiree currently receiving benefits, indicate this and the name of the retirement system in your response.

In accordance with state law, Governor’s Executive Order No. 6 and Section 504 of the Federal Rehabilitation Act of 1973, as amended, the NYS Office of Temporary and Disability Assistance does not discriminate against disabled individuals. If you are disabled and require reasonable accommodation at the time of the interview, please contact OTDA's designee for reasonable accommodation at (518) 474-7284.