NY HELPNo

AgencyDomestic Violence, Office for the Prevention of

TitleContract Management Specialist 2 - VID 186665

Occupational CategoryOther Professional Careers

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $86681 to $109650 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 80 South Swan St.

City Albany

StateNY

Zip Code12210

Duties Description This position is in the Bureau of Finance and Administration and reports to the Director of Finance within the New York State Office for the Prevention of Domestic Violence. The Contract Management Specialist 2 will be actively involved in the fiscal and programmatic oversight of the agency contract portfolio. Additional responsibilities will include vendor outreach, drafting of procurements, and supervision of contract management staff.
Job Responsibilities:
• General administrative oversight of the agency contract portfolio including the Enough is Enough program, Survivors Access Financial empowerment (SAFE), and the NYS Domestic and Sexual Violence Hotline.
• Provide guidance on agency spending through appropriate control systems and/or agencies including OSC, DOB, and SFS.
• Perform routine administrative processes associated with agency contracts, review contractor performance and compliance.
• Perform contract monitoring tasks including addressing any necessary contract modifications.
• Publish contract and procurement requirements for bidders.
• Monitor voucher payment process for assigned contracts.
• Develop, evaluate and/or review contracts, Requests for Proposals (RFPs), Invitation for Bids (IFBs), Requests For Qualifications (RFQ’s), Requests For Information (RFI’s), Requests for Application (RFA’s), Sole/Single Source Procurements, and other related financial documents.
• Propose changes to existing program guidelines or assists in the development of new guidelines.
• Participate in the bidder debriefing session.
• Conduct or direct research into prevailing industry trends and prices.
• Perform the full range of supervisory duties for Contract Management staff, such as performance evaluations, time and attendance, and staff training.
• Other duties as assigned.

Minimum Qualifications Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 21 or above and eligible for transfer under Section 70.1 or 52.6 of the Civil Service Law.

Preferred Qualifications:
• Bachelor’s degree or higher AND two or more years of professional experience managing contracts and related budgets, including one or more of the following areas:
• Negotiation with contractors and vendors.
• Fiscal management including bidding, payment, analysis, and fiscal reporting.
• Contract development including developing requests for proposals.
• Contract execution including securing signatory approval from control agencies.
• Monitor and review contract terms.
• Supervisory experience preferred.
• Expertise in New York State governmental affairs, non-profit grant administration, and experience in the field of domestic violence service provision.
• High proficiency with Excel, SharePoint, and the Statewide Financial Systems (SFS) is preferred.
• Preference may be given to candidates with budgeting experience.

NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES ALONG WITH THE HOURS PER WEEK FOR EACH POSITION LISTED.

Additional Comments NOTE ON TELECOMMUTING: OPDV employees may be approved for a maximum of 50% telecommuting; however, they are required to apply and obtain approval through management to telecommute in accordance with the agency’s Telecommuting Program Guidelines.

The Office for the Prevention of Domestic Violence (OPDV) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We are committed to the diversity of our staff and encourage applicants from all communities to apply.

The Office of General Services provides human resources support for the Office for the Prevention of Domestic Violence. To apply for this vacancy, candidates must email a detailed resume providing specific, verifiable information about their qualifying experience to HRresumes@ogs.ny.gov and they must reference the above posting number. This must be received in the OGS Division of Human Resources Management by the closing date, or your response will not be considered.

New York State is an Equal Opportunity/Affirmative Action Employer.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/JHG

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications along with the month/year and hours per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.