Review Vacancy
AgencyState Comptroller, Office of the
TitleProgram Aide, SG-13 (NYHELPS) Item#00259
Occupational CategoryAdministrative or General Management
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $53413 to $65061 Annually
Appointment Type Contingent Permanent
Duties Description Administration of Agency’s Travel Program
o Monitor compliance utilizing NY State travel Policy and enforce that policy with all levels of staff and third-party travelers in the agency.
o Audit, evaluate, and analyze expense report submissions for accuracy.
o Ensure that requested reimbursements are in compliance with travel policies.
o Draw conclusions from analyzed expense reports and make appropriate recommendations for travelers according to policies.
o Assist with Travel card distributions and filing of forms.
o Answer travelers’ questions regarding the Statewide Financial System (SFS)
o Assist with training for OSC travelers as needed.
o Assist travelers with the entry and submission of travel expense reports.
o Confer with staff and travelers to exchange information and resolve questions regarding travel guidelines and procedures.
o Confer with staff and employees to exchange information and resolve questions regarding payment status.
o Prepare refund of appropriations for processing by budget staff
Minimum Qualifications Do you want a career with a purpose that provides work/life balance? Apply today to join the Office of the New York State Comptroller.
Civil Service examinations are not required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program:
Non-Competitive Qualifications for appointment under NY HELPS Program:
Three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.
Competitive Minimum Qualifications:
You must be currently reachable on the appropriate eligible list for this title, or eligible to
transfer to this title under Section 70.1 of the Civil Service Law.
70.1 Transfer:
For 70.1 transfer to a Program Aide, SG-13, you must have one year of permanent competitive service in an approved title allocated to SG-11 or above.
To determine if your current Civil Service title is eligible for transfer to this title, visit the
Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)
Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.
Additional Comments Knowledge, skills, and abilities:
• Experience with the NY Statewide Financial System
• Experience with MS Excel and Word and has the ability to learn new computer applications.
• Ability to effectively and appropriately communicate with diverse people on varying levels, both within an Agency as well as outside organizations.
• Has an understanding or the ability to understand NYS Travel Rules & Guidelines.
• Ability to manage multiple priorities
• Ability to think and work independently as well as learn new skills and to adjust to change.
• Ability to assess a problem or situation and provide logical solutions as well as make fact-based decisions with little supervision.
• Ability to stay focused on work and complete assignments in a highly dynamic environment
Telecommuting:
The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s primary residence location, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less.
Reasonable Accommodation:
The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.
Equal Opportunity Employment:
The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.
The Office of the State Comptroller (OSC) does not participate in E-Verify and does not sponsor visa applications.
OSC offers competitive salaries and benefits, and opportunities for advancement, continuing education, and professional development. We provide a professional environment where employees are encouraged to push themselves while maintaining work-life balance. Our generous benefits package includes:
• A state pension with vesting after five years’ service
• Comprehensive medical, dental and vision insurance available to all employees and their dependents
• Flexible spending accounts for dependent and health care
• Productivity Enhancement Program (PEP), allowing eligible employees to exchange previously accrued leave in return for a credit to be applied toward their health insurance
• Public Service Loan Forgiveness (PSLF)
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• Holiday and paid time off
• Shift and geographic pay differentials
• A committed continuous learning environment
• Informational Brown Bag sessions
• Wellness at Work Programs to promote employee health and wellness
• OSC Mentoring Program to network, contribute, and provide an opportunity to strengthen competencies in a variety of areas
• And much more
Some positions may require additional credentials or a background check to verify your identity.
Address
Street Office of the New York State Comptroller, Division of Human Resources
110 State Street, 12th Floor
Notes on ApplyingSubmit a clear, concise cover letter and resume stating how you meet the minimum qualifications for this title. To apply, copy and paste the following link into your browser:
https://www.osc.ny.gov/jobs/openings/program-aide/062539,
Reference Item #00259-JER-DJH on your cover letter for proper routing.
Unofficial transcripts and/or templates will be required for certain positions. Documents must be sent as unlocked and accessible attachments.
If you have questions about this vacancy, please contact this Division representative:
Division Contact: Fiona Fay
Email Address: FinancePL@osc.ny.gov