NY HELPYes

AgencyHomeland Security and Emergency Services, Division of

TitleDHSES Program Administrator 1/Trainee1/Trainee 2 (NY HELPS)

Occupational CategoryOther Professional Careers

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $53764 to $85138 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 20%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 11 British American Blvd

City Latham

StateNY

Zip Code12110

Duties Description These positions will support activities in the Office of Disaster Recovery Hazard Mitigation unit. The duties may include, but are not limited to:

• Maintaining knowledge of applicable (and new) State and Federal laws, rules and regulations relating to the Hazard Mitigation program, and sharing with staff and stakeholders.
• Ensuring new and existing procedures for programs are followed.
• Assisting in the preparation of grant announcements, application packages, ranking tools and other materials to support the administration of Hazard Mitigation programs.
• Monitoring and tracking multiple grant awards relating to mitigation programs, financial information and any issues from start through project/plan completion and making recommendations to supervisor and senior staff as necessary to develop new strategies and priorities to enhance program effectiveness.
• Reviewing subapplications for completeness, working with subapplicants to obtain additional information needed to ensure all program eligibility requirements are met for subapplication submission and potential funding.
• Researching current recovery concepts, current program guidance and administration functions and providing same to local, regional and state entities.
• Managing approved projects/plans to include initial kick-off meetings, preparing contract agreements, reimbursement requests, quarterly reports, time extension requests, scope of work modifications, standard correspondence and closeout reports.
• Working with localities to assist with local and state plan development, implementation, and grant administration.
• Preparing and delivering outreach materials, webinars and briefings to support disaster programs, including performing direct outreach to localities when necessary.
• Coordinating and scheduling of all site inspections with technical staff and subapplicants.
• Assisting in the development and implementation of a new loan program for eligible Hazard Mitigation projects throughout the state.
• Assist preparation of State applications to include management cost applications for each mitigation grant program administered.
• Coordinating with finance and legal throughout the life of each project as needed.
• Perform other duties as required.
• Travel may be required, including during evening and weekends; approximately 20% depending on mission and assignment. Possession and maintenance of a valid Driver’s License issued by the Department of Motor Vehicle is required, or otherwise demonstrate the capacity to meet the transportation needs of the position.

*Work schedule may vary based on operational need. Occasional overtime may be required.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).***

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position.

This title includes a traineeship opportunity and applicants will be appointed to the appropriate level** based on their experience and education.

**DHSES Program Administrator level requirements:
DHSES Program Administrator Trainee 1 (equated to SG-14) - 4 years of qualifying experience*
DHSES Program Administraitor Trainee 2 (equated to SG-16) - 5 years of qualifying experience*
DHSES Program Admin 1 (SG-18) - Six years of qualifying experience*

Substitution: An associate degree can substitute for two years of qualifying experience; a bachelor’s degree can substitute for four years of experience; a master’s degree can substitute for five years of experience; and a doctorate can substitute for six years of experience.

*Qualifying experience must be in one or more of the following areas:
• Administration of federal, state or locally funded grant programs
• Preparing and processing applications for disaster mitigation/recovery projects
• Processing requests for grant project payments and performing financial reviews required for final payment
• Damage assessment and identification of appropriate assistance funding programs
• Review of action plans or planning, organizing and coordinating disaster recovery programs involving local, state and federal agencies

OR

Current New York State Division of Homeland Security and Emergency Services employee with one year or more permanent, contingent-permanent or 55b/c service as a DHSES Program Admin 1, Trainee 1, Trainee 2 and are interested in reassignment; OR Current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 13 and eligible for transfer under Section 70.1, 70.4 or 52.6 as appropriate of the Civil Service Law.

NOTE: This vacancy posting is for the purposes of notifying individuals about transfer opportunities. Employees on the Civil Service eligible list will be considered and should not respond to this posting. If you are on the eligible list and not reachable, you may be eligible for transfer. You are encouraged to access GOT-IT on the Career Mobility website (careermobilityoffice.cs.ny.gov/cmo) to determine transfer eligibility.

Additional Comments ******This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/SB

Telephone 518-486-5700

Fax 518-485-8432

Email Address HRresumes@dhses.ny.gov

Address

Street NYS Division of Homeland Security and Emergency Services, HRM

1220 Washington Ave. Building 7A

City Albany

State NY

Zip Code 12226

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID 190808 in the subject line of your application email to HRresumes@dhses.ny.gov