Review Vacancy
TitleProgram Aide, Albany - Vacancy ID# 192330
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $53413 to $65061 Annually
Duties Description The Program Aide duties in the Office of Planning, Development & Community Infrastructure will include but are not limited to the following:
The incumbent will perform paraprofessional duties in support of grant and contract monitoring and planning activities performed by the program staff within the Office of Planning, Development and Community Infrastructure (Contract Admin Unit).
• Assist Contract Management Specialists in developing boilerplate contracts for each grant administered by the Division, ensuring that contract language and requirements are accurate, consistent, and in compliance with Division, Department, and State requirements.
• Develop draft budgets and work plans for new grant awards. Once approved, prepare, review and process new contracts for approval by CMS1.
• Prepare, review and process contract-related documents, including amendments, extensions,
closeouts, vendor responsibility, status reports, MWBE forms, contact update forms, CAUF, terminations, rescinds, assignments.
• Assist with grantees and program staff with resolving changes or amendments to executed contracts.
• Perform administrative review of payment requests received. Verify that payment request packages are properly completed and certified. As needed, work with Contract Management Specialist 1, fiscal staff, program staff and/or grantees tb resolve outstanding financial issues.
• Review OPDCl's contract tracking system to determine what necessary follow-up is required on outstanding contracts and related documents; contacts municipal and/or local governments to obtain missing forms.
• Provide direction and assistance to grantees regarding status of contract related documents, completion of forms, and assists grantees with submitting accurate and timely information.
• Communicate with program staff regularly to coordinate program and admin activities.
• Provide detailed reports for DOS Leadership and Executive Chamber on the status of current and past contracts.
o Collect and analyze statistics and information;
o Develop and implement methods of data analysis;
o Develop tabulations of data for analysis;
o Draw conclusions from analyzed data.
• Perform special assignments and projects as assigned.
Minimum Qualifications 70.1 TRANSFER QUALIFICATIONS
One year of permanent, contingent permanent, or 55 B/C service allocated to a Grade 11 or higher eligible for transfer and determined to be similar by Civil Service.
For transfers, a list of approved titles is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/
COMPETITIVE MINIMUM QUALIFICATIONS:
Permanent service in this title or one year of permanent competitive or 55-B/C service in a title SG-11 or higher and otherwise eligible for transfer under Civil Service Law.
A list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.
It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.
55 B/C Appointment:
This position is eligible for 55B/C designation and candidates with 55B/C eligibility are encouraged to apply. Candidates must meet any open competitive minimum qualifications and must submit their current 55B/C eligibility letter along with their application.
It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.
Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.
We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.
For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.
NOTE ON TELECOMMUTING: The Department of State employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with The Department of State Telecommuting Program Guidelines.
Some positions may require additional credentials or a background check to verify your identity.
Email Address HRM.Recruitment@dos.ny.gov
Address
Suite 1150
Notes on ApplyingIf you are interested and meet the minimum qualifications above, email your cover letter, resume, and New York State Part 1 Application (https://dos.ny.gov/employment-opportunities) to HRM.Recruitment@dos.ny.gov. Please include Title, Location and Vacancy ID # you are applying for in the subject line of your email.