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AgencyMaritime College

TitleOffice Assistant 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $36232 to $36232 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 40

Workday

From 8 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address 6 Pennyfield Avenue

City Bronx

StateNY

Zip Code10465

Duties Description Mail and Supply:

-Receive, pick up, deliver, open, appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication, or goods, materials, or stores.
-Maintain files, correspondence, documents, records, materials, and stores pursuant to guidelines.
-Maintain various listings for mail service purposes.
-Process outgoing mail by inserting letters into envelops, sealing envelopes, and applying correct postage.
-May operate a motor vehicle to pick up and deliver mail.

General Office Support:

-Answer questions from and provide information to various parties regarding agency activities, transactions, and procedures. Refer inquiries as necessary.
-Operate various communication systems such as telephones and computers; and keep records of such communications.
-Operate, and perform basic cleaning and maintenance on, office machines and equipment. Clear paper jams in copiers, scanners, and printers; replace toner cartridges; and clean keyboards and screens.
-Schedule appointments and meetings using various office tools.
-Perform routine processing activities, including checking forms for completeness and accuracy.

Keyboarding and Document Preparation:

-Type, proofread, review, and correct correspondence, documents, records, and other written material.
-Transcribe hand-written materials.
-Make appropriate corrections for format, accuracy, and validity.
-Assist in gathering or compiling data for reports, graphs, charts, tables, or other products.
-Create graphs, charts, or other visual aids to display data.
-May also prepare routine reports or assist others in the preparation of reports, following established guidelines.

Record-keeping and Filing:

-Maintain, update, and correct records and files.
-Receive, screen, review, and verify documents, forms, applications, claims, and other documents for completeness, content, and accuracy.
-Establish new files by coding and numbering forms, creating folders, and compiling relevant material.

Data Entry and Verification:

-Enter data and information into and retrieve data and information from computerized systems.
-Verify data previously transcribed or entered to detect errors.
-Perform various clerical or office assistance tasks such as scanning documents and verifying accuracy of data from scanned documents.

Inventory:

-Receive, unload, unpack, sort, store, count, and distribute goods received, following established procedures.
-Advise supervisor upon receipt of damaged goods or incomplete or incorrect shipments.
-Issue and may deliver goods from stock according to procedure.
-May package goods for shipment.
-Take periodic physical inventory and maintain perpetual inventory records.
-Keep shelves and stock clean, neat, and in proper place.

Minimum Qualifications Must have taken and passed the specific job related Civil Service exam and be reachable on the appropriate Civil Service list

Additional Comments Special Notes: This is a full-time classified appointment. FLSA non-exempt position, that is, eligible for overtime monies. The hiring rate for the position is $36,232 annually, with an outstanding benefits package. For additional information please see:

https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/CSEA-Benefits-at-a-Glance-Jan-2025.pdf

Internal and external search to occur simultaneously.

Job Type: State Classified
Line #: 43027

Persons interested in the above position should apply online by visiting:
https://maritime.interviewexchange.com/jobofferdetails.jsp?JOBID=191628

When applying please ensure to have:

-Cover letter
-Resume/CV
-Statement addressing how past and/or potential contributions to diversity, equity, and inclusion will advance Maritime's commitment to inclusive excellence
-Names and contact information of three professional references

Returning Applicants - Please login to your SUNY Maritime Careers Account by visiting https://maritime.interviewexchange.com/login.jsp to check your completed application, check/edit your profile or to upload additional documents.

Some positions may require additional credentials or a background check to verify your identity.

Name Marie Gonzalez

Telephone 718-409-7304

Fax

Email Address mgonzalezcastanos@sunymaritime.edu

Address

Street 6 Pennyfield Avenue

City Bronx

State NY

Zip Code 10465

Notes on ApplyingPersons interested in the above position should apply online. Please submit:

-Cover letter

-Resume/CV

-Statement addressing how past and/or potential contributions to diversity, equity, and inclusion will advance Maritime's commitment to inclusive excellence

-Names and contact information of three professional references

Returning Applicants -please log in to https://maritime.interviewexchange.com/login.jsp;jsessionid=011FA867CF15FD854EF525A4DF09A7F7 to check your completed application, check/edit your profile or to upload additional documents.