NY HELPNo

AgencyOffice of Cannabis Management

TitleProgram Aide - VID 196844

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $53413 to $65061 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 10%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 1220 Washington Avenue

City Albany

StateNY

Zip Code12226

Duties Description Under the supervision of the Program Specialist 1 (Cannabis) the incumbent of this position will be working with the regulatory compliance unit to coordinate communications, compliance activities, and regulatory enforcement over licensees.

Duties include, but are not limited to:
• Work with staff to support the regulatory compliance unit to assist in the preparation, review, evaluation, and analysis of a variety of data and reports from regulatory compliance team.
• Assist with auditing and inspections of licensee records for discrepancies in reporting, inventory, pricing, plant counts, pesticides, excipients, or other aspects of regulatory compliance.
• Draft tables, graphs, charts, PowerPoints, forms, and reports in support of the Regulatory Compliance Unit.
• Monitor the seed-to-sale tracking system and other technology used to monitor compliance of licensees across the medical, adult-use, and cannabinoid hemp programs. Report any issues to supervisor.
• Review documents received from licensees to ensure documents are complete, accurate, and properly submitted. Reach out to licensees for additional information where applicable.
• Conduct research as requested by regulatory compliance staff, being sure to adhere to deadlines identified.
• Track inspections and assist with preparing written correspondence to licensees summarizing audit findings.
• Collect, track, and analyze data from licensees to detect irregularities or inconsistencies with reporting.
• Perform other duties as assigned.

Minimum Qualifications Applicants may be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK.

Additional Comments • Travel may be required (approximately 10%), including during evenings and weekends, depending on mission and assignment.
• Possession and maintenance of a valid Driver’s License issued by the NYS Department of Motor Vehicles is required, or otherwise demonstrate the capacity to meet the transportation needs of the job.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/LD

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications along with the month/year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.