NY HELPNo

AgencyTransportation, Department of

TitleOffice Assistant 3 (Calculations)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $56506 to $68630 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Accounting Bureau

50 Wolf Road

City Albany

StateNY

Zip Code12232

Duties Description This position will report to the Grade 18 Senior Budget Analyst in the Travel/P Card/ROW Unit and be responsible for:

• Understanding and sharing DOT and NYS travel rules and regulations and SFS trainings in the Travel-Expense Module.
• Monitoring the DOT Travel mailbox, which includes answering employees Travel or Procurement Card related questions and assisting with SFS reconciliations.
• Reviewing and processing of credit card applications (primarily Travel Card) in the JPMC Credit Card Application Card Management System and the SFS User Access application process.
• Working with the Budget Bureau to ensure Chatfield’s are being properly used on Travel Card transactions and the Business Services Center to ensure requirements are being met.
• Assisting with Aging Reports bi-monthly and notifying employees of overdue Travel Reports.
• Reviewing and addressing issues and audits related to Travel Expense reports in SFS, including budget Chatfield’s and the budget check process on employee reports.
Assisting with DOT Emergency and Storm Deployment’s related to Travel.
• Completing Finance Office Approval letters.
• Acting as EDA in SFS related to Travel Card Program administration, including assigning budget Chatfield’s to user profiles.
• Other miscellaneous duties needed for the team.


Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.

Additional Comments Applicants must be currently authorized to work in the United States on a full-time basis.

The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.
________________________________________
In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.

Some positions may require additional credentials or a background check to verify your identity.

Name Kelli Shattuck

Telephone

Fax

Email Address dot.sm.mo.fims@dot.ny.gov

Address

Street NYS Department of Transportation

50 Wolf Road, POD 6-4

City Albany

State NY

Zip Code 12232

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number MO-25-374 and last name in the subject line and referenced in the letter of interest no later than September 15, 2025, to:

NYS Department of Transportation
ATTN: Kelli Shattuck
50 Wolf Road, POD 6-4
Albany, NY 12232
Email: dot.sm.mo.fims@dot.ny.gov