NY HELPNo

AgencyTemporary and Disability Assistance, Office of

TitleContract Management Specialist 3

Occupational CategoryOther Professional Careers

Salary Grade27

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $106898 to $131665 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County Albany

Street Address Division of Budget, Finance, and Data Management

40 North Pearl Street

City Albany

StateNY

Zip Code12243

Duties Description The Contract Management Specialist 3 position will be located in the Bureau of Contract Management (BCM) within the Division of Budget, Finance, and Data Management (DBFDM) and will report to the Contract Management Specialist 4. Duties include but are not limited to the following:
• Supervise staff and oversee all activities of the Voucher Processing Unit and the MWBE/SDVOB Unit.
• Liaison with internal OTDA staff in other divisions and bureaus, as well as external staff at other State agencies.

• Ensure invoices and payments are consistent with all relevant contract terms.

• Oversee timely approvals in SFS of contract-related agency vouchers.

• Oversee the reporting of interest payments.

• Serve as subject matter expert and technical support for contract-related SFS issues.

• Coordinate payment record document submittals for internal and external audits.

• Oversee the submission of reports related to contract expenditures including GASB and discretionary purchasing.

• Review and analyze State guidelines related to payment processing and contribute to policy recommendations to ensure consistency with same.

• Review and analyze State legislation and regulations related to the MWBE and SDVOB programs.

• Assist in the development of outreach activities and training materials related to the MWBE and SDVOB programs.

• Represent OTDA at events related to the MWBE and SDVOB programs as needed.

• Draft MWBE/SDVOB language for inclusion in procurements and contracts.

• Represent OTDA in meetings with Chamber, OGS and ESD related to the MWBE and SDVOB programs as needed.

• Oversee submission of quarterly MWBE and SDVOB reporting and annual goal plans.

Minimum Qualifications Eligible for a lateral transfer or eligible for a 70.1 transfer or a 52.6 transfer by having one year of permanent competitive service in an appropriate title;

OR

Reachable on the appropriate eligible list in Albany.

Additional Comments A full-time permanent appointment will be made. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title.

Your resume must indicate how you meet the minimum qualifications for this position. Non-specific submissions may be disqualified from further consideration if the information you provide does not meet the minimum qualifications.

Telecommuting up to 50% may be available in accordance with The Office of Temporary and Disability Assistance policy and can be discussed during the interview.

Interested applicants should send an email with their resume attached to jobpostings@otda.ny.gov and reference posting #25-157. DO NOT REFERENCE THE VACANCY ID NUMBER.


NYS OTDA seeks to promote a diverse workforce that is a representation of the various cultures, voices, backgrounds, ideas, and talents of the citizens and communities that we serve. We actively solicit and encourage applications from Black, Indigenous, and People of Color (“BIPOC”); LGBTQIA+ individuals; women; people with disabilities; and military veterans.

Some positions may require additional credentials or a background check to verify your identity.

Name Recruitment Unit

Telephone

Fax

Email Address jobpostings@otda.ny.gov

Address

Street 40 North Pearl Street, 12B

City Albany

State NY

Zip Code 12243

Notes on ApplyingTo apply, please send a cover letter and resume. Include a current, Civil Service title and grade level and clearly state how you meet the minimum qualifications.

Interested applicants should send an email with their resume attached to jobpostings@otda.ny.gov and reference posting #25-157. DO NOT REFERENCE THE VACANCY ID NUMBER.

You may be required to provide acceptable proof of education, experience, credential and/or license to demonstrate that you meet the minimum qualifications for appointment to this position.

Applicants will be required to prove their eligibility for employment based upon acceptance of a position in accordance with the Immigration Reform and Control Act of 1986.

If you are a retiree currently receiving benefits, indicate this and the name of the retirement system in your response.

In accordance with state law, Governor’s Executive Order No. 6 and Section 504 of the Federal Rehabilitation Act of 1973, as amended, the NYS Office of Temporary and Disability Assistance does not discriminate against disabled individuals. If you are disabled and require reasonable accommodation at the time of the interview, please contact OTDA's designee for reasonable accommodation at (518) 474-7284.