NY HELPYes

AgencyThruway Authority

TitleOffice Assistant 2 (NY HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitTeamsters Local 456 (Thruway Authority)

Salary RangeFrom $22.85 to $31.62 Hourly

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 7 AM

To 3:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Interchange 23 Route 9W

City Albany

StateNY

Zip Code12209

Duties Description · Responsible for all clerical functions in the Albany Division Facilities.

· Tracking of all of Albany Facilities employees accrual usage.

· Entering Time and Attendance (Kronos, LAM, TAM) for Albany Division Facilities employees.

· Enter Thruway Maintenance Management System (TMMS) data daily entry of employee work project information.

· Preparing requisitions for goods and materials which includes processing and receiving goods and services.

· Responsible for monthly Procurement cards (P-Cards) reconciliation which includes over 38 P-Cards for all Albany Facilities employees.

· Prepare monthly statements and forms for all 38 + P-Cards. Enter P-Card receipts using PCMS, balance checking account statements.

· Receive, store, and distribute inventory supplies for all Facilities sections and includes service areas.

· Responsible for distributing and tracking bulletins, directives, and internal postings on a daily basis for all Facilities sections.

· Answer phones handling daily inquiries from employees, supervisors, Division HQ, Administrative Office, vendors, and other non-Thruway calls.

· Works as a liaison with the Albany Division Administration Office to complete tasks related to administrative, personnel/payroll issues, such as, injury reports, medical documentation, leave of absence requests, lost check inquiries, direct deposit for Albany Facilities employees.

· Coordinates of mandatory training rosters.

· Maintains the flow of paperwork so that Albany Facilities can operate smoothly regarding issues with administrative paperwork and procedures stay functional daily.

· Works on special projects as they arise.

Minimum Qualifications 1. TRANSFER QUALIFICATIONS FOR CURRENT STATE EMPLOYEES:

Current New York State employee with one year or more of qualifying permanent service allocated to a Grade 07 or above and eligible for transfer under Section 70.1 of the NYS Civil Service Law.

2. GENERAL PUBLIC AND/OR NY HELPS MINIMUM QUALIFICATIONS:

One year of clerical experience.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Additional Comments This is a Unit 1 / Teamsters position. The NYS Thruway Authority offers an extensive benefits package, including but not limited to paid time off, sick leave incentive, membership to the NYS Retirement System, and 90% tuition assistance.

We offer FREE onsite employee parking.

ADDITIONAL PAY INFORMATION:
The salary range for this position includes all applicable annual components of pay which are:
Base Pay Range from Hiring Rate $19.48 up to Job Rate $28.25.
Recruitment & Retention Pay: $3.37.

ELIGIBILITY FOR EMPLOYMENT:
All potential candidates for this position must be legally eligible to work in the United States at the time of appointment and throughout your employment with the New York State Thruway Authority. If appointed, you will be required to produce documents that verify your identity and authorization to work in the United States, as required by the Federal Immigration Reform and Control Act of 1986, and the Immigration and Nationality Act.

Please be advised, the New York State Thruway Authority does not use eVerify, and we are unable to provide sponsorship for employment visa statuses (i.e. H-1B, Self-Sponsorship, STEM OPT).

The New York State Thruway Authority is an Equal Opportunity Employer. All individuals including women, people of color, LGBTQIA+, people with disabilities, and veterans are encouraged to apply.

New York State Human Rights Law prohibits discrimination based on age, race, creed, color,?national origin, sexual orientation, military status, familial status, citizen or immigration status, sex, disability, marital status, gender identity or expression, prior arrests, prior conviction records, predisposing genetic characteristics or domestic violence victim status. The Thruway Authority is committed to a workplace free from discrimination based on the referenced characteristics and other federal and state protected characteristics.

The New York State Thruway Authority provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please contact the Bureau of Accessibility, Equity, Diversity and Employee Engagement at accommodations@thruway.ny.gov or call (518) 471-4321.

Some positions may require additional credentials or a background check to verify your identity.

Name Tricia

Telephone 518-436-2725

Fax 518-471-5076

Email Address canvassreply6@thruway.ny.gov

Address

Street 200 Southern Blvd.

City Albany

State NY

Zip Code 12209

Notes on ApplyingIf interested in this vacancy, please submit a resume and any other documents for proof of eligibility to the contact information in this announcement. You must include the Vacancy ID and Title of the position you are applying for in your email.