NY HELPNo

AgencyParks, Recreation & Historic Preservation, Office of

TitleParks and Recreation Aide 3 (Clerical)

Occupational CategorySkilled Craft, Apprenticeship, Maintenance

Salary GradeNS

Bargaining UnitOSU - Operational Services Unit (CSEA)

Salary RangeFrom $18.19 to $18.19 Hourly

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Labor Class

Travel Percentage 0%

Workweek Other (see below)

"Other" Explanation Variable Schedule - typically 8:00 a.m. to 4:30 p.m.; weekend, holiday, and evening availability may be required occasionally for special events

Hours Per Week 40

Workday

From 8 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Chautauqua

Street Address Barcelona Lighthouse

8234 E Lake Rd (Route 5)

City Westfield

StateNY

Zip Code14787

Duties Description Under the direction of the Park Manager 3, SG-23, the selected candidate will provide a variety of office and clerical assistance with occasional field assignments. Duties will include, but are not limited to:

• Complete general office support duties such as answering phones, taking messages, filing, copying, and scanning documents while maintaining confidentiality.
• Utilize paper and electronic filing systems.
• Assist with physical file retention and storage; occasionally move training materials and office supplies to/from storage.
• Create, update, and maintain records in spreadsheets and databases.
• Reconcile reports with spreadsheet information.
• Create recruitment or event materials such as flyers or invitations.
• Search for information using various sources including the internet and calls.
• Obtain quotes and place approved orders.
• Create and file expense reports for approval.
• Complete forms in accordance with agency procedures.
• Schedule appointments, confirm appointments, and maintain event calendars.
• Track and coordinate assignments.
• May assist with trainings and/or orientation for new staff.
• May take meeting minutes and/or prepare material from dictation.

Minimum Qualifications There are no minimum qualifications for this title per Civil Service.

See additional comments for operational needs.

Additional Comments OPERATIONAL NEEDS:
• Must possess and maintain a valid driver’s license that allows the candidate to legally operate a motor vehicle in New York State as a term and condition of employment.
• Ability to organize, prioritize, and multi-task
• Must have skilled computer abilities in Microsoft Office applications including Outlook, Word, Teams and Excel.
• Must be physically able to go up and down stairs.
• Must be physically able to occasionally lift up to 50 pounds.
• Weekend/holiday/evening availability may be occasionally required for special events.

PREFERRED EXPERIENCE:
• High school or equivalency diploma.
• College degree with coursework in accounting or auditing.

BENEFITS:
This position has the option to join the NYS Employee’s Retirement System and may be eligible for health insurance, dental and vision coverage as well as the opportunity for paid time off in the form of vacation, sick, personal and holiday leave after time and service requirements has been met.

Some positions may require additional credentials or a background check to verify your identity.

Name Paula Barber

Telephone

Fax

Email Address allegany.employment@parks.ny.gov

Address

Street 2373 ASP Route 1, Suite 3

City Salamanca

State NY

Zip Code 14779

Notes on ApplyingIf you feel you meet the agency’s operating needs, and are interested in being considered for this vacancy, you can obtain an Employment Application from your local park office, your region’s administrative headquarters or you can download an application from the NYS Office of Parks, Recreation and Historic Preservation website at www.parks.ny.gov/employment.

Please submit your resume and Employment Application via email to: Allegany.Employment@parks.ny.gov

or mail to: Allegany State Park, Attn: Paula Barber 2373 ASP Rte. 1, Salamanca, NY 14779.


It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the agency’s operating needs.

Candidates from diverse backgrounds are encouraged to apply. The NYS Office of Parks, Recreation and Historic Preservation is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.

New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.