NY HELPNo

AgencyAging, Office for the

TitleAdministrative Specialist 2 - VID 202539

Occupational CategoryAdministrative or General Management

Salary Grade23

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $86681 to $109650 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 2 Empire State Plaza, 3rd Floor

City Albany

StateNY

Zip Code12223

Duties Description Under the general direction of the Deputy Director of the Division of Finance and Administration and in partnership with the Office of General Services (OGS) which acts as Host agency for a variety of services (e.g., Human Resources, Labor Relations, the Business Services Center), the Administrative Specialist 2 will ensure a complimentary coordination of human resource, personnel, and labor relations functions as the liaison to NYSOFA’s host arrangement with OGS. This position works primarily and consistently with the OGS host with respect to the following duties and responsibilities, including but not limited to:

• Serve as liaison and first line of contact to OGS and NYSOFA management and employees for staffing, recruitment, position classification, examination planning, and benefits administration.
• Analyze issues, identify problems, and provide advice and information to employees, managers, and program areas.
• In partnership with OGS HR, respond to employee's questions regarding matters of personnel policies, time and attendance rules and regulations, Civil Service Law, contract and non-contract matters, employee safety issues, employee rights, employee benefits, leaves, and all day-to-day operational issues within assigned NYSOFA programs.
• Work with OGS HR and the Department of Civil Service regarding agency-wide examination needs. Represent NYSOFA at scope conferences, identify Subject Matter Experts, and evaluate.
• Research, prepare, and submit required information for various classification requests to OGS HR. Respond to additional inquiries from OGS HR to support classification requests as needed for Civil Service determination.
• Develop and/or review requests for new positions, reclassifications, and earmark releases to make recommendations to NYSOFA management and submit NYSOFA approved classification requests to OGS HR.
• Draft job postings: Coordinate and schedule interviews and provide required information to OGS HR.
• Handle onboarding/offboarding of agency staff in coordination with OGS HR.
• Accurately collaborate with OGS HR to advise program managers, supervisors, and individual employees in a timely manner on applicable laws, rules, directives or negotiated agreements which affect the appointment, promotion, termination or salary of employees.
• Run ad hoc reports, and various other reports, and provide data analysis as requested by management and executive staff.
• Provide supervision to NYSOFA HR staff and assign required tasks and assignments.
• Perform special projects or assignments as needed.

Minimum Qualifications Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 21 or above and eligible for transfer under Section 52.6 of the Civil Service Law.

NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK.

Additional Comments The NYS Office for the Aging is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants for all communities to apply.

• Travel may be required (approximately 5%), including during evening and weekends, depending on mission and assignment.
• Possession and maintenance of a valid Driver’s License issued by the NYS Department of Motor Vehicle is required, or otherwise demonstrate the capacity to meet the transportation needs of the job.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/AS

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

Notes on ApplyingPlease submit a resume and cover letter to HRresumes@ogs.ny.gov detailing how you meet the minimum qualifications along with the month/year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.