Review Vacancy
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitM/C - Managerial/Confidential (Unrepresented)
Salary RangeFrom $35000 to $40000 Annually
Duties Description We are seeking a highly organized, detail-oriented, and proactive individual to serve as the Scheduler and Special Projects Coordinator for the office of Senator April N.M. Baskin. This role requires a motivated professional who can skillfully manage the Senator’s schedule, coordinate events, and assist special projects aimed at advancing the goals and initiatives of District 63.
The ideal candidate will thrive in a fast-paced environment, possess excellent communication and organizational skills, attention to detail, strategic thinking, and the ability to work under pressure. Regular travel will be required throughout the district for key events and limited travel to Albany. Access to a vehicle is recommended but not required.
This dynamic role requires carrying out a diverse set of responsibilities, including, but not limited to:
Scheduling and Administrative Support:
•Manage the Senator’s daily, weekly, and long-term schedule, including meetings, community events, legislative sessions, and travel arrangements
•Serve as the primary point of contact for scheduling requests, ensuring all engagements align with the Senator’s priorities and responsibilities
•Maintain clear communication with staff, community leaders, and other stakeholders regarding the Senator’s availability
•Prepare detailed itineraries and briefing materials for the Senator’s meetings, events, and public appearances
•Coordinate with legislative and communications staff to ensure alignment between the Senator’s schedule and public messaging
•Assist with general office operations, including answering phones, responding to emails, and managing correspondence
Special Projects Coordination:
•Plan, organize, and execute special projects and initiatives that advance the Senator’s legislative and community priorities
•Collaborate with internal and external stakeholders to design and implement programs that address key issues in District 63
•Assist with project progress, establish timelines, and ensure deliverables are met on time and within budget
•Research and recommend innovative ideas for community engagement and outreach efforts
•Represent the Senator at community meetings, events, and public forums when needed
•Support staff with additional duties as needed to ensure the smooth functioning of the office.
Some in-person work at District 63 events required.
Minimum Qualifications To move forward, you must have:
•Bachelor’s degree in Public Administration, Communications, or related field – relevant work experience may substitute for education
•Minimum of one year of experience in scheduling, project management, or a related role, preferably in a government or nonprofit setting
•Proven experience working in political communications, preferably in a government, campaign, or advocacy environment
•Strong writing, editing, and verbal communication skills with the ability to work independently, meet deadlines, and manage multiple projects simultaneously
•Proficiency in Microsoft Office Suite, Google Workspace, and scheduling software
•Strong problem-solving skills and the ability to manage multiple priorities
•Ability to work independently and collaboratively in a fast-paced environment
•Familiarity with the political landscape and issues affecting Buffalo, Cheektowaga, and Lackawanna, NY (Senate District 63)
•Ability to work under pressure and maintain professionalism in a fast-paced, high-stakes environment
•Commitment to diversity, equity, and inclusion in all communications efforts
Additional Comments This is a full-time, Monday through Friday position with some flexibility to include some weekends.
The salary range is $35,000 to $40,000, commensurate with education and experience.
Interested candidates should submit a cover letter and resume to senatorbaskinjobs@nysenate.gov. Submissions that do not include these will not be considered.
This recruitment will remain open until filled. Due to the volume of applications, we will not be able to respond to each applicant.
The NYS Senate offers a comprehensive and competitive benefits package that includes a health and wellness in the workplace program that you and your family can benefit from:
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Sick time
• Tuition reimbursement
• Vision insurance
• Wellness Program
The New York State Senate is an Equal Opportunity employer that values a diverse and equitable workplace. We do not permit discrimination based on race, age, creed, color, religion, gender/sex, military status, sexual orientation, marital status, familial status, national origin, predisposing genetic characteristics, or physical or mental disability, domestic violence victim status, arrest/criminal conviction record, pregnancy and related conditions, gender identity or expression, sexual harassment, immigration status, or hair texture or protective hair styles.
Some positions may require additional credentials or a background check to verify your identity.