NY HELPNo

AgencySUNY Old Westbury

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $59787 to $72429 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Nassau

Street Address 223 Storehill Road

City Old Westbury

StateNY

Zip Code11568

Duties Description According to Civil Service Standards, but particularly: serve as the principal administrative support in the department and secretarial support to the Vice President for Enrollment Management and Marketing on a daily basis. The incumbent would work under broad guidelines, select the best course of action from a number of alternatives, and set your own priorities based on a review of the work to be performed and your knowledge of the program and office procedures. Duties include but not limited to the following:
• Monitor, schedule, update, and maintain appointment calendar(s); organize the incoming correspondence.
• Prepare communications, such as memos, emails, invoices, reports and other correspondence; and produce reports. Forwards email inquiries to appropriate staff.
• Maintain vacation schedule with an online calendar.
• Assists and participate in all enrollment management related events and activities
• Monitor office inventory of supplies, forms, and materials. Maintain office budget on excel and on electronic requisition system for Enrollment Management and Marketing.
• Submit as required Enrollment Management Employee transactions to the Office of Human Resources via applicable systems.
• Coordinate information flow by acting as a liaison among key executives, staff and other employees, and the students for the Office of Enrollment Management and Marketing.
• Create and maintain all office information in database, files, and reports using the various software programs available, such as: process all office purchases and expenditures.
• Coordinate travel arrangements and payment process for recruitment activities and conferences; and manage the office monthly report.
• Supervise student assistants and performs special projects as deemed necessary by the Vice President for Enrollment Management and Marketing and performs other related as required.

Minimum Qualifications Promotional - A current NYS employee who is reachable on the appropriate Administrative Assistant 2 promotional list.

Additional Comments The successful candidate must be authorized to work in United States. In addition to the annual salary, this position is eligible to receive $4,000.00 downstate location pay. Different hours may be required from time to time to meet the operating needs of the College.

Some positions may require additional credentials or a background check to verify your identity.

Name Chaitali Kotwal

Telephone 516-876-3179

Fax 516-876-3209

Email Address hr@oldwestbury.edu

Address

Street PO Box 210

City Old Westbury

State NY

Zip Code 11568

Notes on ApplyingIf you are interested in applying for this position, please visit the SUNY Old Westbury website at https://www.oldwestbury.edu/ and select Jobs & Careers (at the bottom of the home page). Please click Administrative Assistant 2 under Classified and follow the instructions.