NY HELPNo

AgencyMental Health, Office of

TitleAdministrative Assistant 2, Central Office;

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $59787 to $72429 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address NYS Office of Mental Health

44 Holland Avenue

City Albany

StateNY

Zip Code12208

Duties Description The New York State Office of Mental Health (OMH) is recruiting to fill a Administrative Assistant 2, Grade 15, position assigned to the Office of Financial Management, Strategic Finance and Managed Care Group.

The Administrative Assistant 2 will be responsible for the day-to-day administrative functions of the unit.
Duties are wide-ranging and include, but are not limited to, the following:
- Provide administrative support to the Associate Commissioner and provide logistical and administrative support to bureau directors & managers
- Prepare memos, letters, articles and documents for distribution, mailing or faxing
- Process incoming correspondence as sintructed, this includes emails and voicemails, answering main phone line for unit, and phone coverage for other administrative assistants
- Process travel reimbursement for Bureau Directors and Associate Commissioner
-Organize meetings, coordinate and communicate with participants, assist in meeting set up, including set up of webcams and equipment for WebEx meetings as needed
-Maage public interface using customer service skills, answering and routing incoming inquiries quickly and appropriately
-Alert Associate Commissioner to important details or issues and exhibit sound judgement and discretion in handling confidential information
-Assist with setting up interviews and onboarding for new staff, including IT requests, collection of ID/parking forms, etc.
-Assist with organization and record Keeping
-Assist Associate Commissioner with unit organizational charts, staffing plans, contact lists
- Order Office Supplies and maintain stock
- Compete approved purchasing requests
- Maintain copier functioning
- Conduct word processing, photocopying, filing, faxing, answering phones, processing incoming mail
- Other duties or projects as directed

Minimum Qualifications Candidates must be employed by New York State to be eligible to apply for this position.

Transfer Opportunity:
Candidates must have permanent status as an Administrative Assistant 2, Grade 15, and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of the Civil Service Law by having at least one year of permanent service in a qualifying title within two salary grades of the Grade 15 level.

Promotion Opportunity:
In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to potentially conduct a non-competitive promotion examination for the position of Administrative Assistant 2, G-15, at the Office of Mental Health, Central Office. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position’s minimum qualifications if all requirements of a non-competitive promotion appointment are met. In order to be eligible for a non-competitive promotion examination, candidates must be a qualified employee of New York State and have one year of permanent competitive or 55-b/55-c service as an Administrative Assistant 1, G-11, or Administrative Assistant 1 (Spanish Language), G-11.

Additional Comments The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.

Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Jenna Hart

Telephone

Fax 5184863897

Email Address OMHHRM@OMH.NY.GOV

Address

Street NYS Office Of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229

Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume as an attachment in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position and Vacancy ID #205509 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.