NY HELPNo

AgencyParks, Recreation & Historic Preservation, Office of

TitleAdministrative Specialist 1

Occupational CategoryAdministrative or General Management

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $66951 to $85138 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address Adam Clayton Powell, Jr. State Office Building

163 W. 125th Street, 17th Floor

City New York

StateNY

Zip Code10027

Duties Description Reporting to an Administrative Officer 1 in Regional Headquarters, the incumbent of the Administrative Specialist 1 duties include, but are not limited to:
• Administers payroll processing
• Administers hiring, onboarding, promotion, offboarding processes and transactions.
• Functions a liaison between NYC Regional Office and Albany for all employee personnel transactions
• Processes line changes of seasonal staff.
• Administers benefits by Negotiating Unit:
o Receives and responds to inquiries on phone and in person daily
o FMLA
o Health insurance
o Retirement benefits
• Audits time accruals, notifies supervisors of seasonal employes Time and Attendance eligibility.
• Manages regional timekeeping, ensures compliance and timely completion of payroll.
• Maintains employee records.
• Manage new hire orientation of both Seasonal and Annual staff.
• Coordinates with Main Office Diversity and Inclusion, ADA/RA related matters.
• Conducts exit interviews.
• Assists with the implementation of policies related to employee issues, disputes, violations of employee conduct
• Manages Regional ARS (Workers Compensation).
• Serves as backup for front desk coverage.

Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment, transfer, or reinstatement in accordance with Civil Service Law.

Additional Comments OPERATING NEEDS:
• Must be detail-oriented with a proven capacity to multitask, with a high standard for accuracy and accustomed to working in a team environment and work independently as needed with set priorities.
• Must possess effective communication skills and have the ability to understand written and/or verbal material and instructions.
• Must possess strong interpersonal skills and be a self-starter and maintain confidentiality.
• The candidate must be proficient in Microsoft Office applications as well as be proficient with Apple products.
• Must be willing to support additional tasks and projects as assigned by the Regional Office.
• Must be willing to occasionally support tasks and projects at other work sites in the New York City Region.
• Must be able to work a minimum of 37.5 hours a week, Monday through Friday, and possibly extended weekday hours as needed.
• Fluency in Spanish preferred.


DOWNSTATE ADJUSTMENT: $4,000


BENEFITS:
Generous benefits package, worth approximately 65% of salary, including:
• Paid Time Off:
o PEF: 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays.
o PEF: Three (3) days of professional leave annually to participate in professional development

• Health Care Benefits:
o Eligible employees and dependents can pick from a variety of affordable health insurance programs.
o Family dental and vision benefits at no additional cost

• Additional Benefits:
o New York State Employees’ Retirement System (ERS) Membership
o NYS Deferred Compensation
o Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
o Public Service Loan Forgiveness (PSLF)
o Paid Parental / Family Leave
To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx

Some positions may require additional credentials or a background check to verify your identity.

Name Office of Parks, Recreation and Historic Preservation - NYC Regional Office

Telephone

Fax

Email Address NYCVacancies@Parks.NY.Gov

Address

Street Adam Clayton Powell, Jr. State Office Building

163 W. 125th Street, 17th Floor

City New York

State NY

Zip Code 10027

Notes on ApplyingIf you feel you meet the minimum qualifications and agency operating needs and are interested in being considered for this vacancy, please submit a resume, an employment application and a cover letter demonstrating how you meet the stated minimum qualifications.

The employment application (Part 1 – Pre-Interview Form S1000) can be downloaded from the website of NYS Office of Parks, Recreation and Historic Preservation at www.parks.ny.gov/employment.

Electronic applications are encouraged; please submit application materials by email to NYCVacancies@Parks.NY.Gov. You must include “ADMIN SPEC 1 - NYC REGIONAL OFFICE"” in the title of your e-mail for consideration.

It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications and agency operating needs.