Review Vacancy
TitleBusiness Document Specialist 3, Salary Grade (SG) 14 - Vacancy ID# 212228
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $56506 to $68630 Annually
Appointment Type Contingent Permanent
Duties Description The Business Document Specialist 3 duties in Corporations, State Records, & Uniform Commercial Code (UCC) will include but are not limited to the following:
• Supervises the functions performed by the assigned units
• Reviews high complexity corporate filings such as not-for-profit corporations, stock changes, mergers, etc., along with the less complex documents, for statutory and departmental compliance.
• Supervises and provides guidance, training and assistance to staff.
• Determines the availability of proposed corporation names
• Enter information into the processing system to create a permanent record of the filing.
• Files certificates in compliance with statute and rejects or returns for correction those certificates not in compliance.
• Process credit card transactions for certificates submitted to the Division of Corporations
• Prints individual operator reports and verify each report with adding machine tapes of fees retained. Maintains user integrity of documents that work orders were created for and interfiles operator reports with the remittances in the Revenue Office.
• Makes necessary corrections to records on the database.
• Provides revenue unit with written modification notice when a change has been made to the database reflecting a change in revenue information.
• Full range of supervisory duties including monitoring, training and developing staff.
Minimum Qualifications COMPETITIVE MINIMUM QUALIFICATIONS:
One year of permanent competitive service as a Business Document Specialist 2.
CIVIL SERVICE LIST APPOINTMENT:
Candidates must be reachable on the appropriate Civil Service eligible list.
TRANSFER QUALIFICATIONS: Permanent service in this title or one year of permanent competitive or 55-B/C service in a title SG-12 or higher and otherwise eligible for transfer under Civil Service Law.
A list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.
PROVISIONAL QUALIFICATIONS:
Based on the results of the canvass of the current eligible list for the Business Document Specialist 3 the Department may elect to make a provisional appointment to this position rather than a permanent appointment. If a provisional appointment is made, the appointed candidate will be required to compete in the next holding of the Business Document Specialist 3 exam and be reachable for appointment from the newly established eligible list.
The minimum qualifications for Provisional appointment are:
One year of permanent, contingent permanent, or 55 B/C service as a Business Document Specialist 2.
It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.
52.7 NON-COMPETITVE PROMOTON (NCP) QUALIFICATIONS:
If there are no more than three qualified candidates in the promotion field for this position, the agency will request approval from the Department of Civil Service to fill this position via a Non-Competitive promotion (NCP) examination, pursuant to Section 52.7 of the Civil Service Law. To be eligible for the NCP, the candidate must be a current Department of State employee and have one year or more of qualifying permanent service as a Business Document Specialist 2 and must not have failed the last holding of the promotion examination for the title listed above. Civil Service may approve the permanent appointment of one of the qualified Business Document Specialist 2 without further examination.
Note: Non-Competitive refers to not competing in an examination; the appointment will be competitive.
The minimum qualifications for NCP appointments are:
One year of permanent or contingent permanent service as a Business Document Specialist 2
It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.
55 B/C APPOINTMENT:
This position is eligible for 55B/C designation and candidates with 55B/C eligibility are encouraged to apply. Candidates must meet any open competitive minimum qualifications and must submit their current 55B/C eligibility letter along with their application.
It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.
Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.
We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.
For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.
NOTE ON TELECOMMUTING:
The Department of State employees may be approved for a maximum of 50% telecommuting; however, they are required to apply and obtain approval through management in accordance with The Department of State Telecommuting Program Guidelines.
Some positions may require additional credentials or a background check to verify your identity.
Email Address HRM.Recruitment@dos.ny.gov
Address
Suite 1150
Notes on ApplyingIf you are interested and meet the minimum qualifications above, email your cover letter, resume, degree/transcript, and New York State Part 1 Application (https://dos.ny.gov/employment-opportunities) to HRM.Recruitment@dos.ny.gov. Please include Title, Location and Vacancy ID # you are applying for in the subject line of your email.