Review Vacancy
AgencyInformation Technology Services, Office of
Occupational CategoryI.T. Engineering, Sciences
Bargaining UnitM/C - Managerial/Confidential (Unrepresented)
Salary RangeFrom $67119 to $83286 Annually
Duties Description Within the Chief Information Office, the incumbent will coordinate administrative activities, provide support to Executive level staff, and will have frequent contact with representatives at all levels, including: The Governor’s Office; Division of the Budget; State Legislature; and other State and Federal agencies. The incumbent will have daily access to highly confidential information and files. Specific duties include, but are not limited to;
• Manage the general administrative and secretarial activities of the Executive Office;
• Coordinate, log and track all correspondence received, including opening, reviewing, sorting and distributing mail to Executive level staff;
• Prepare correspondence for the signature of Executive level staff; this may include
• formatting and writing correspondence and coordinating information with other ITS staff;
• Receive and screen telephone inquiries from internal ITS staff, other State government officials and the general public responding directly to inquiries or referring them to appropriate staff as necessary;
• Perform other office support activities (e.g., scanning, photocopying) and related tasks as assigned by Executives;
• Coordinate and monitor on-going projects, programs and activities of interest and
concern to Executives, and maintain contact with program management to ensure the availability of accurate, up to date information;
• Coordinate meetings, travel, conferences and organization-wide activities.
Minimum Qualifications Bachelor's degree.
Preferred skills and experience:
• Four years of Executive Assistant or Administrative Support Experience
• New York State experience
• Highly organized and detail orientated;
• Excellent verbal and written skills;
• Highly professional in demeanor. Able to interface easily with people at all levels, including state executives;
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook;
• Knowledge of Microsoft Office 360 and SharePoint;
• Ability to multi-task;
Additional Comments ITS will not offer permanent employment to any candidate unless the candidate provides documentation that they are authorized to accept work in the United States on a permanent basis. It is the policy of ITS not to hire F1 or H1 visa holders for permanent employment or to sponsor non-immigrant aliens for temporary work authorization visas or for permanent residence.
The Office of Information Technology Services is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage all individuals with disabilities to apply.
Some positions may require fingerprinting and background checks.
Benefits of Working for NYS
Generous benefits package, worth 65% of salary, including:
Holiday & Paid Time Off
• Thirteen (13) paid holidays annually
• Up to Thirteen (13) days of paid vacation leave annually
• Up to Five (5) days of paid personal leave annually
• Up to Thirteen (13) days of paid sick leave annually for PEF
• Up to three (3) days of professional leave annually to participate in professional development
Health Care Benefits
• Eligible employees and dependents can pick from a variety of affordable health insurance programs
• Family dental and vision benefits at no additional cost
Additional Benefits
• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• And many more.
Some positions may require additional credentials or a background check to verify your identity.
Email Address postingresponses@its.ny.gov
Address
Street Office of Information Technology Services, Human Resources Management
Swan Street Building, Core 4, Floor 1
Notes on ApplyingPlease submit a resume and cover letter and indicate that you are applying for and include the Vacancy ID of this posting in your subject line. Please specify in your cover letter how you meet the minimum qualifications.