NY HELPNo

AgencyTransportation, Department of

TitleProgram Aide (Region 4)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $53413 to $65061 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 7 AM

To 3 PM

Flextime allowed? No

Mandatory overtime? Yes

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Monroe

Street Address 1530 Jefferson Rd.

City Rochester

StateNY

Zip Code14623

Duties Description Under the general direction of the Regional Director of Operations, the incumbent will assist in managing the budget and monitor expenditures for the regional office and residencies, ensure compliance with State and Department purchasing procedures while preparing purchase orders and p-card purchases, change notices and vouchers, and reconcile incomplete or incorrect invoices with vendors.

The incumbent will perform a variety of personnel/payroll functions including appointment processing, new employee orientations, payment of various benefits (i.e., work clothing, SAD pay, Shift Lump Sum, etc.), and assist employees with various personnel related issues (i.e., time and attendance, employee benefits, etc.). Incumbent will maintain the Regional Operations roster, track item fills and vacancies and provide residencies with item numbers for fills and promotions.

The incumbent will provide guidance and training to residency staff for completing purchasing and staffing functions listed above as well as support residencies to completing these tasks. Travel to residencies may be required.

The incumbent will also be responsible for maintaining regional files, organizing regional information for distribution, and be the main contact between residency clerical staff and regional administrative service staff. Additional duties will be assigned as needed by the Regional Director of Operations.

Incumbent must become familiar with and proficient in the use of a variety of computer applications (i.e., MMS, HRIS, SFS, TRINFO, Word, Excel, etc.).

The candidate may be responsible for supervising additional clerical employees.

The successful candidate must have the initiative necessary to work independently, ability to multitask, and capacity to appropriately handle a wide array of customers and situations.

Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.

Additional Comments Applicants must be currently authorized to work in the United States on a full-time basis.

The salary range listed reflects the full range for this graded position. For new State employees appointed into graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts. For more salary information please visit https://oer.ny.gov/salary-schedules
________________________________________

DOT is an equal opportunity employer. Disabled persons are encouraged to apply.

________________________________________
In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States. Candidates for employment must have proper authorization to work in the United States at the time an offer of employment is made. The Department will not sponsor a nonimmigrant for a temporary employment visa (H-1B or similar), OPT STEM, or for permanent residence. Offers of permanent employment may not be made to nonimmigrants whose employment authorization is limited to a period of practical training (F-1 or similar).

Some positions may require additional credentials or a background check to verify your identity.

Name Jennifer L. Feeney

Telephone

Fax 585-272-3426

Email Address dot.sm.r04.personnelDOTjobs@dot.ny.gov

Address

Street 1530 Jefferson Rd.

City Rochester

State NY

Zip Code 14623

Notes on ApplyingQualified candidates should submit a current resume, letter of interest and a completed NYS Dept. of Transportation Application for Employment (S1000 Part 1) with Notice Number R04-26-17 included in the subject line and referenced in the cover letter to:

Jennifer L. Feeney
Administrative Services Director
New York State Department of Transportation- Region 4
1530 Jefferson Rd.
Rochester, NY 14623
585-272-3426 (fax)
dot.sm.r04.personnelDOTjobs@dot.ny.gov
***PLEASE INCLUDE R04-26-17 IN SUBJECT LINE***

Applications and resumes must be received or postmarked no later than April 22, 2026.

Applications for employment may be found at the following web address:
https://www.ny.gov/sites/default/files/2023-03/Application_for_Employment_Part_1.pdf