Review Vacancy
TitleAssociate Director of Human Resources 1 (Leaves) - Albany
Occupational CategoryOther Professional Careers
Bargaining UnitM/C - Managerial/Confidential (Unrepresented)
Salary RangeFrom $93659 to $118388 Annually
Duties Description Under the general direction of the Associate Director Human Resources 3 (ADHR 3) and ADHR 2, the Assistant Director Human Resources 1 (ADHR 1) manages the staff, activities, and operations of the Personnel Office Leaves and Off-Boarding unit in providing assistance, advocacy, guidance and support on all facets of employee leaves, separations, time and attendance, worker’s compensation, and off-boarding. Specific duties include, but are not limited to:
1. Direct staff in the administration of NYSDOL’s Leaves program including, but not limited to managing discretionary and mandatory leaves, Family Medical leaves (FMLA), Paid Family Leaves (PFL), Workers Compensation leaves, employee medical evaluations, employee separations, terminations and deaths, the Leave Donation program, the Voluntary Reduction in Work Schedule program, short and long-term disability, CSC leave extensions, etc.
a. Ensure consistent and effective services to the agency’s operating divisions, program managers and employees in accordance with applicable Civil Service and/or Workers Compensation law, rules, and regulations related to Leaves administration.
b. Oversee the Leaves management life cycle, including receipt of initial leave requests, documentation review, issuing leave determinations and employee notifications, managing leave tracking and hold continuations or removals and coordinating return-to-work dates.
c. Provide guidance to Leaves staff on complex cases as needed; and ensure all leave stages are processed in accordance with agency policy and state and federal laws, rules, and regulations.
d. Resolve complex, escalated leave issues internally or in coordination with applicable control agencies (DCS, WCB, SIF, OSC).
e. Ensure the timely issuance of leave determinations and the prompt processing of related transactions in HCM, HRIS, NYSTEP, and PaySr.
f. Comply with all payroll transaction processes and deadlines to ensure employees are paid timely and appropriately.
g. Maintain accurate, confidential records of all leaves documentation and update required Leaves spreadsheets, databases and systems.
h. Update agency policies and procedures to reflect new or revised NYS leave requirements.
i. Oversee staff in the entry, documentation, and processing of Worker Compensation claims submitted by NYSDOL employees in coordination with the Workers Compensation Board and the State Insurance Fund.
j. Manage the implementation of benefits associated with employees on extended medical absences, such as leave with half-pay, leave donation, voluntary reduction in work schedule (VRWS) and short term and long term disability.
2. Represent NYSDOL with the Department of Civil Service (DCS), Workers Compensation Board (WCB), the State Insurance Fund (SIF), and the Office of the State Comptroller (OSC) on issues related to leaves administration and employee off-boarding.
3. Collaborate effectively with internal administrative partners in the NYSDOL Office of Employee Relations, Office of Diversity, Equity, Inclusion and Access (ODEIA), and Counsel’s Office to resolve difficult and complex employee issues.
4. Ensure transactions are entered into the appropriate systems timely and accurately, while
monitoring the workflow of the unit and providing direction to staff to maximize use of time,
effort, skills and strengths.
5. Develop original and refresher training programs on leaves administration and off-boarding to
ensure HR staff are up-to-date on all existing, new or revised programs, policies and procedures.
6. Develop or revise Leaves and Off-Boarding policies and procedures in consultation with the ADHR
3 and ADHR 2.
7. Coordinate, prepare, and deliver various “Lunch and Learn” sessions to agency employees and
supervisors on topics related to Leaves and Off-Boarding.
8. Work with EAP coordinators to get a new and fresh presence on our internal DOL website (DOLi),
to educate employees on the leaves benefits available to them and inform managers and supervisors
on leaves processes and procedures.
9. Serve as Mental Health Advocate for the agency with responsibility for coordinating and
organizing with outside vendors to gather quotes, and coordinating training efforts for internal HR
staff, and with the agency’s Training Office; including working with the department’s division
heads to identify which program areas would benefit from these training initiatives.
10. Conduct special projects and other initiatives related to Leave Administration and employee
off-boarding, as directed.
11. Develop, generate and present metrics and reports on Leaves, Workers Compensation and
Off-Boarding data to identify emerging issues or trends, and make recommendations to improve
operations, decrease cycle time, streamline work processes, and consistently provide high quality
customer service.
12. Review questions of unusual complexity with the ADHR 3 and ADHR 2; particularly those with
significant employee status and employment history implications, and those for which final decision
by the Director of Personnel is required, such as matters of law, OSC and agency-internal payroll
processing requirements or related issues.
13. Provide guidance and consultation services to program managers and field staff on the handling
of sensitive employee health problems arranging for examination by Employee Health Services, as
needed.
14. Ensure that requests dealing with leaves and related matters requiring action by the Civil
Service Commission are submitted in time to meet the Commission calendar.
15. Provide employee off-boarding support for all NYSDOL employees statewide.
a. Ensure resignation or termination documentation is received, verified and filed.
b. Finalize all separation or termination transactions.
c. Provide off-boarding surveys and separation and benefits information to employees.
d. Directly manage sensitive or expedited separations and terminations.
e. Arrange exit interviews, as needed.
Minimum Qualifications Competitive Minimum Qualifications
52.7 Non-Competitive Promotion (NCP) Qualifications:
To be eligible for NCP, candidates must be in the Department of Labor promotion field and have one year or more of permanent, contingent-permanent or 55 b/c service as a Human Resources Specialist 2. If 3 or fewer qualified Department of Labor Human Resources Specialist 2 respond to this posting, Civil Service may approve the permanent appointment of one of the qualified Human Resources Specialist 2 without further examination.
Note: Non-competitive refers to not competing in an examination; the appointment will be competitive.
52.6 Transfer Qualifications:
One year of permanent or contingent-permanent as a Grade 23 or higher determined to be administrative by Civil Service.
Note: For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit
Preferred Qualifications:
Ability to initiate and maintain relationships across a diverse set of stakeholders. (This language must be on all postings; other preferred qualifications may be added as needed)
Additional Comments Position specific job duties may include occasional altered work schedule or job assignments which require availability and willingness to work occasional evenings and/or out-stationed assignments.
If you are a current NYS employee and have questions regarding salary, please contact the Business Services Center (BSC): 518-457-4272, BSCHR@ogs.ny.gov.
Telecommuting is available and can be discussed during the interview.
Employment at the Department of Labor is contingent upon the maintenance of a valid work authorization and necessary documentation to work legally in the United States.
Please note: Due to operational requirements and funding considerations of various divisions/positions, there could be occasions in the future where unit assignments may change. Should this occur, it will not impact your title, salary or location.
We offer a comprehensive benefits package, including:
•13 paid holidays, 5 personal days, and a minimum of 13 vacation days per year
•Paid sick leave (CSEA and PEF employees- 13 days; M/C employees- 8 days plus free enrollment into the Income Protection Program for short-term and long-term disability coverage).
•Choice of several affordable and competitive health insurance plans
•Dental and vision insurance plans at no additional cost
•Membership in the NYS Employee’s Retirement System
•NYS Deferred Compensation Investment Plan
•Eligibility to apply for Public Service Loan Forgiveness (PSLF) (full-time employees)
•Eligibility to apply for tuition reimbursement for qualifying employees and courses
•Paid Parental Leave
Our mission is to provide outstanding services to our customers - the workers and business that call New York home. We help New Yorkers find careers they will love. We build and support New York’s businesses. We empower and protect New York’s workers. To learn more about our mission and the exciting work of the DOL, please visit: https://dol.ny.gov/about-us
DOL is committed to fostering employee engagement and work-life balance. We offer telecommuting and alternative work schedules to eligible employees. Eligible employees may be approved to telecommute, if operationally feasible, up to 2 days per regular work-week, and not to exceed 4 days per two-week pay period. Telecommuting can be discussed at the time of interview. Our exciting training and development opportunities, including Coursera and our formal Employee Recognition Program allow us to develop, recognize, and celebrate our workforce.
Please note that specific benefits and programs may vary based on negotiating unit, current contract, length of State service, and program area.
Some positions may require additional credentials or a background check to verify your identity.
Email Address YourDOLJourneyIsHere@labor.ny.gov
Address
Street 1220 Washington Avenue, State Office Campus, Building 12
Personnel Bureau, Building 12, Room 565
Notes on ApplyingQualified candidates should copy the below web address into your browser to complete the online application for the Department of Labor.
https://on.ny.gov/apply2dol
Vacancy: 213612
Title: Associate Director of Human Resources 1 (Leaves) - Albany
Location: Albany
Please submit a resume and cover letter demonstrating how you meet the minimum
qualifications, including specific experience with dates. It is essential to clearly describe qualifying education and experience when applying; vague or incomplete information may lead to disqualification.
Unofficial transcripts and/or other documents will be required for certain positions as indicated in the minimum qualifications.
All documents must be received by: 4/23/26
Upload all documents as unlocked and accessible files.
If experiencing difficulties with the above link, please contact:
YourDOLJourneyisHere@labor.ny.gov
Candidates from diverse backgrounds are encouraged to apply. Department of Labor is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.
New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.
If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please contact: Department of Labor, Attn: Director, Office of Diversity, Equity, Inclusion, and Access (ODEIA), Building 12, Albany, NY 12226 (Phone (518) 457-1984 and/or fax (518) 485-2575.)