Review Vacancy
AgencyChildren & Family Services, Office of
TitleContract Management Specialist 2
Occupational CategoryFinancial, Accounting, Auditing
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $86861 to $109650 Annually
Street Address Capital View Office Park - Administrative Deputy Commissioners Office
52 Washington Street
Duties Description Under the direction of the Assistant Director of Financial Administration 3, the Contact Management Specialist 2 will be responsible for overseeing procurements and contracts for the OCFS Division of Juvenile Justice and Opportunities for Youth (DJJOY). The CMS 2 will be responsible for meeting with various offices throughout the Division to learn about the need for procurements and contracts to achieve the Division’s strategic goals.
Responsibilities include but are not limited to the following:
• Collaborate with internal stakeholders on procurements, purchasing, contract development and accounts payable actions.
• Assist with drafting and evaluating new procurements.
• Initiate purchase orders to facilitate payment of invoices to vendors.
• Review and approve invoices submitted by vendors.
• Coordination of the contract approval process by working with State control agencies.
• Compile data and prepare reports and recommendations.
• Develop and implement record-keeping systems and controls.
• Collaborate with other internal agency units on increasing DJJOY operational efficiency.
• Review and analyze State guidelines related to payment processing and contribute to policy recommendations to ensure consistency.
• Utilize the SFS to review and manage timely approvals of contract-related agency purchase orders, invoices, and vouchers.
• Monitor Accounts Payable related queries and reports data to disseminate via Excel reports, as necessary.
• Communicate with the SFS and BSC staff when issues and discrepancies arise.
Periodic travel may be required to the division’s facilities across the state, to attend training, or to other locations as necessary. May perform supervisory duties.
Minimum Qualifications One year of permanent competitive or 55b/c service in this title or in a title eligible for 70.1 or 52.6 transfer.
This position may be designated 55 b/c and is subject to verification of applicant eligibility.
Additional Comments Free Parking
Background Investigation Requirements:
1) All prospective employees will be investigated through a Criminal Background Check (CBC), which includes State and federal Criminal History Record Checks. All convictions must be reported; conviction of a felony or misdemeanor, or any falsified or omitted information on the prospective appointee’s employment application, may bar appointment or result in removal after appointment. Each case will be determined on its own merits, consistent with the applicable provisions of State and federal laws, rules, and regulations. Prospective employees will be fingerprinted in order to obtain a record of their criminal history information and may be required to pay any necessary fees.
2) All prospective employees will be screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees will be required to pay any necessary fees.
3) For Division of Juvenile Justice and Opportunities for Youth (DJJOY) prospective appointees will be checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment and may have their names removed from the eligible list(s) for the title(s) if applicable.
The Office of Children and Family Services (OCFS) is an equal opportunity employer. OCFS does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy-related conditions), predisposing genetic characteristics, familial status, marital status, or status as a victim of domestic violence, or other applicable legally protected characteristics. We devote special attention to dismantling racial injustice and recognize that diversity in our workforce is critical to fulfilling our mission. We are committed to the diversity of our staff and encourage applicants from marginalized communities to apply. In furtherance of Executive Order 31 and OCFS’s mission to have a diverse workforce, all people with disabilities are encouraged to apply. All applicants must be dedicated to working in and sustaining an environment of inclusion that affirms and celebrates the backgrounds, learned, and lived expertise, whole identities, and individual perspectives of our staff. Applicants of all backgrounds and experiences are encouraged to self-identify during the application process.
Some positions may require additional credentials or a background check to verify your identity.
Name New York State Office of Children and Family Services
Email Address eoajobpostings@ocfs.ny.gov
Address
Street Bureau of Personnel - MAA
52 Washington Street, 231 North
Notes on ApplyingQualified candidates should e-mail their resume and letter of interest to eoajobpostings@ocfs.ny.gov You MUST include the Vacancy number of the position in the subject line of your email and/or cover letter to ensure receipt of your application. In order to qualify you for the position when you have current or prior New York State employment, you may be contacted by OCFS Personnel for your social security number to confirm your employment history.