NY HELPNo

AgencyGeneral Services, Office of

TitleProgram Aide - VID 216050

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $53413 to $65061 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 15%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 7:30 AM

To 3:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 25 Tibbits Avenue

City Green Island

StateNY

Zip Code12183

Duties Description • Collect, tabulate, and recommend entitlement allocation for food programs.
• Monitor entitlement allocations and identify deficiencies, draw conclusions from data, and make appropriate recommendations.
• Analyze food inventory and distribute food accordingly.
• Review delivery slips for deficiencies and adjust database inventory as required.
• Monitor and evaluate deliveries for accuracy. Identify deficiencies and notify the USDA for problem resolution.
• Gather commodity complaint information from customers for review and submission to the USDA.
• Monitor various contracts and agreements.
• Review and analyze financial data and expenditures. Identify and determine adjustments.
• Determine eligibility and enroll schools in food programs.
• Perform physical inventories and administrative annual reviews at distributors and food banks. Identify deficiencies and determine adjustments.
• Effectively correspond and collaborate with customers, vendors, and USDA to ensure program deadlines are met.
• Assist in the preparation, review, and delivery of a variety of reports via PowerPoint, webinars, or onsite conferences and training.
• Efficiently utilize program inventory systems and Microsoft Office Suite.
• Assist in revising policy and procedures manuals.
• Perform a full range of supervisory activities.
• Perform other duties as required.

Operational Needs:
• Possession and maintenance of a valid Driver’s License issued by the NYS Department of Motor Vehicle is required.
• Flexibility to work in environments of fluctuating temperatures.

Minimum Qualifications Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK.

Additional Comments The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.

For a full version of OGS’s EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/ALG

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

Notes on ApplyingPlease submit a resume and cover letter to HRresumes@ogs.ny.gov detailing how you meet the minimum qualifications along with the month/year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.