Review Vacancy
AgencyMental Health, Office of
TitleAdministrative Assistant 2, Central Office;
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitM/C - Managerial/Confidential (Unrepresented)
Salary RangeFrom $59808 to $74695 Annually
Duties Description The New York State Office of Mental Health (OMH) is recruiting to fill an Administrative Assistant 2, G-15, position within the Office of Quality Improvement (OQI). Under the general direction of the Associate Commissioner MH, the Administrative Assistant 2 will ensure continuity of operations and provide centralized administrative support across the office. OQI is responsible for statewide quality and compliance oversight of 24 state operated psychiatric centers, over 500 providers, and approximately 1,800 OMH-licensed mental health programs through its four bureaus, and coordinates executive-level initiatives involving quality improvement, regulatory oversight, incident management, provider monitoring, interagency collaboration, and executive leadership communications.
Specific duties include, but are not limited to, the following:
• Provide high-level administrative support to the Associate Commissioner and Bureau Directors, including managing calendars, coordinating events, and organizing meetings by securing space, managing invitations/registrations, and preparing agenda and meeting materials.
• Provide primary administrative support to the Bureau of Clinical Risk Management (CRM) whose work often involves time-sensitive incident correspondence, case assignment, and coordination with external oversight entities as operational needs arise.
• Support the remaining three bureaus as operational needs arise to ensure consistent administrative coverage, including phones, mail, distribution lists, and timely dissemination of correspondence.
• Facilitate onboarding and offboarding process for staff including coordination building access, ID badges, workspace preparation, coordinating ITS and technical support.
• Serve as the primary contact for State Financial System (SFS) processing. Manage contract staff timecards, travel expenses, purchase orders, and consolidate SFS wallets.
• Oversee the procurement of office supplies and maintenance of equipment including designated vehicle fleet in all aspects.
• Maintain, update, and monitor critical office trackers. Coordinate document archiving process with the record warehouse, as needed.
• May supervise lower-level staff.
• Perform other operational and administrative duties as assigned to support efficient office operations.
Minimum Qualifications Candidates must be employed by New York State to be eligible to apply for this position.
Candidates must be currently reachable on the appropriate eligible list for this title or eligible to transfer to this title under Section 52.6 of the Civil Service Law.
Transfer Opportunity:
Candidates must have permanent status as an Administrative Assistant 2 and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 or Section 52.6 of the Civil Service Law by having at least one year of permanent service in a qualifying title within two salary grades or one M-grade of this position.
Promotion Opportunity:
In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to potentially conduct a non-competitive promotion examination for the position of Administrative Assistant 2, SG-15, at the Office of Mental Health, Central Office in Albany, NY. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position’s minimum qualifications if all requirements of a non-competitive promotion appointment are met. In order to be eligible for a non-competitive promotion examination, candidates must be employed by the Office of Mental Health, Central Office and have one year of permanent competitive or 55-b/55-c service as a(n) Administrative Assistant 1, Administrative Assistant 1 (French Language), Administrative Assistant 1 (Russian Language), Administrative Assistant 1 (Spanish Language), Examination Composition Assistant, Law Department Document Specialist, Office Assistant 2-Keyboarding, Office Assistant 2-Keyboarding (Spanish Language), Secretary 1, or Secretary 1 (Spanish Language).
Additional Comments The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.
Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.
Some positions may require additional credentials or a background check to verify your identity.
Email Address OMHHRM@OMH.NY.GOV
Address
Street NYS Office of Mental Health
44 Holland Avenue
Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position and Vacancy ID #223234 in the subject line of your email when applying.