Review Vacancy
AgencyEnvironmental Conservation, Department of
TitleAdministrative Assistant 1 / Trainee 1 / 2
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $56183 to $88970 Annually
Appointment Type Contingent Permanent
Duties Description •Coordinate the daily workflow of the regional administrative support team and help ensure administrative requests are assigned and addressed.
•Supervise assigned Administrative Assistants and Office Assistants, including staff responsible for purchasing, travel support, reception, and mailroom functions.
•Monitor the Region 2 administrative support mailbox and coordinate assignment of incoming requests.
•Coordinate AA1 program-group assignments and help balance purchasing, travel, and other administrative support work across the team.
•Provide paraprofessional support for purchasing, travel, reconciliation, and other fiscal administrative activities and assist staff with routine questions or issues.
•Coordinate and complete assigned onboarding and off-boarding activities, including maintaining the checklist, communicating assignments, preparing routine materials, and following up on outstanding items.
•Oversee day-to-day reception and mailroom operations and coordinate coverage for these functions.
•Maintain administrative tracking information and prepare routine workload summaries, reports, or other information requested by professional staff.
•Assist with maintaining desk procedures and provide training or guidance to administrative support staff on routine processes.
•Provide backup for critical administrative support functions and coordinate coverage when staff are absent.
•Assist professional staff with administrative projects, information gathering, data review, and preparation of summaries or recommendations.
Minimum Qualifications Reassignment
- Currently in the title of Administrative Specialist 1 and an employee of DEC or
Reinstatement Eligible - Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis.
or
Transfer Eligible
- One year of permanent competitive service at Salary Grade 11 or higher AND EITHER:
Eligible for transfer under Section 70.4: Must meet the open competitive minimum qualifications below; or
Eligible for transfer under Section 52.6: Must have current or prior permanent service in a title designated as 52.6 and within two salary grades of this position.
Determination of titles that are 52.6 eligible can be found on the Department of Civil Service website, search “GOT-IT” or
Eligible for transfer under Section 70.1: Permanent competitive service as an Administrative Specialist 1, Program Aide, Head Clerk, Legal Assistant 1 & 2 and Trainee 1, Office Assistant 3, Office Assistant 3 (Calculations), Secretary 1 & 2, Management Specialist 1. Also any language parenthetic for the above titles.
Additional titles which qualify can be found on the Department of Civil Service website, search "GOT-IT".
Preferred qualifications: Experience with compiling hiring packages for Personnel and other HR related processes; experience with conducting new employee orientation and training; experience with supervision and oversight of several employees.
Additional Comments Telecommuting may be available up to 50% of work schedule, will be discussed at interview.
We offer a work-life balance and a generous benefits package, worth 65% of salary, including:
• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...
For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.
The Department of Environmental Conservation (DEC) is committed to fostering a culture of diversity, equity, inclusion, and accessibility. Our work would not be possible without the diverse backgrounds, experiences, ideas, and abilities of our employees. DEC is committed to developing a workforce which represents the diverse population of New York State. DEC embraces a diverse and inclusive work environment by encouraging all individuals, including those with disabilities, to apply to open positions at the agency.
If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please email: equity@dec.ny.gov.
Please be advised, the New York State Department of Environmental Conservation does not use E-Verify, and we are unable to provide sponsorship for employment visa statuses (i.e. H-1B, Self-Sponsorship, STEM OPT).
Some positions may require additional credentials or a background check to verify your identity.