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Review Vacancy

Date Posted 11/15/17

Applications Due12/08/17

Vacancy ID45311

AgencyMental Health, Office of

TitleHead Account Clerk, Central Office;

Occupational CategoryNo Preference

Salary Grade18

Bargaining UnitAPSU-Agency Police Services Unit (PBAofNYS)

Salary RangeFrom $55494 to $70566 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address NYS Office of Mental Health

75 New Scotland Avenue

City Albany


Zip Code12208

Minimum Qualifications Candidates must be currently employed by New York State to be eligible to apply for this position.

Candidates must have permanent status as a Head Account Clerk, Grade 18 and be eligible for lateral transfer; OR be eligible to transfer under Section 70.1 of the Civil Service Law. Section 70.1 by having 1 year of permanent service as a Head Audit Clerk G-18, Head Clerk G-17, Head File Clerk G-17, Payroll Examiner 3 G-18, Senior Business Management Assistant G-18, or a State Expenditures Examiner 1 G-18.

Duties Description The Office of Mental Health (OMH) is recruiting to fill a Head Account Clerk, Grade 18 in the Office of Financial Management, Consolidated Business Office (CBO). The Consolidated Business Office is responsible for consolidated cash management, purchasing, vouchering, contract and payroll services for 24 OMH psychiatric facilities, Cook Chill Production Center and Central Office. Under general direction of an Assistant Business Officer, the incumbent of this position will work within the Administrative Support Unit and provide general oversight, management direction, and communicate requirements for the various teams within the Unit. This Unit is responsible for comprehensive support to ALL units of the CBO by reviewing administrative/personnel transactions, processing and reviewing vouchering transactions, providing intake/mail services, and processing/reviewing purchase orders and other contract-related support functions for the CBO; among others.

Specific duties include, but are not limited to, the following:

- Manage/lead groups responsible for processing and reviewing administrative/personnel transactions for the CBO.

- Develop, maintain and instruct the creation/maintenance of computer programs (i.e. Access, Excel) as required by Upper management. Develop , maintain and/or instruct in the creation of various form shells utilized by managers and/or staff on the Shared Drive.

- Provide technical assistance to Program Managers and Facility Business Officers to facilitate the successful completion of various functions within the CBO.

- Ensure all documents received by the unit are reviewed timely and forwarded to appropriate staff and/or CBO unit for processing.

- Serve as OMH Liaison with Facilities, Program Managers, BSC and Vendors.

- Serve as CBO Liaison with Central Office – Personnel.

- Assist with the development and maintenance of unit Standard Operating Procedures and information placed on the CBO web site.

- Ensure work in various disciplines is completed accurately and within specified timeframes.

- Identify trends with team members and their work.

- Review staff time cards and time off requests.

- Provide staff with both verbal and written communication regarding their performance.

Additional Comments The Consolidated Business Office is conveniently located on the grounds of the Capital District PC at 75 New Scotland Avenue, Albany, New York. We offer a comfortable working environment with covered parking available on site for a nominal monthly fee.

Some positions may require additional credentials or a background check to verify your identity.

Name Kimberly Chapman


Fax (518) 486-3897



Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229


Notes on ApplyingTo be considered for this position, interested candidates should e-mail a cover letter and resume in Microsoft Word or PDF format to Please include the title of the position, location, and Vacancy ID #45311 in the subject line of your e-mail when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.

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