Minimum Qualifications This is a transfer opportunity for State employees for a PART TIME opportunity. Specific percentage worked and hours are negotiable.
Candidates must have one year of permanent competitive or 55b/c service as a Contract Management Specialist 1 or in a title SG -16 or above eligible for transfer under Sections 52.6 or 70.1 of Civil Service Law.
Duties Description The incumbent will be responsible for assisting with the preparation of the agency’s budget including the oversight of procurements, accounts payable, and accounts receivable. The Contract Management Specialist 1 would also handle day-to-day activities of contractual negotiations, comparative assessments and analysis, bidding, reviewing, auditing and completing financial reports on contractual goods and services. The specific duties for this position include, but are not limited to, the following:
•Reviews and evaluates procurement requests to determine whether a Request for Proposals (RFP) an Invitation for Bids (IFB) or Sole/Single Source procurement is the appropriate method of procurement.
•Provides guidance to attorneys and administrative staff on the various procurement methodologies assisting staff in achieving their procurement goals in a manner consistent with fiscal and programmatic correctness.
•Prepares cost estimates, evaluates services, and prepares comparative cost evaluation reports.
•Ensures that contracts for goods and services adhere to State policy guidelines, agency programs and goals, and ensures that all control requirements are met.
•Works with staff to resolve changes and additions to procurement.
•Reviews and evaluates all types and levels of procurements and related financial documents, including contracts and other documents that are complex.
•Provides technical assistance related to New York State laws, rules, regulations and policies on contract administration to OAG staff.
•Coordinates and participates with other OAG staff in the preparation of work plans, identifies key deliverables, leads responsibility and benchmarks critical dates. Ensures that all variables meet required standards and deadlines.
•Reviews, makes recommendations, or prepares draft responses to questions raised by control agencies during procurement and contract approval processes.
•Evaluates procurement records and contractual service agreements to ensure that all applicable laws, rules and regulations are adhered to and the proposed procurement represents the “best value” to New York State.
•Assists in the development, implementation, maintenance, and evaluation of office policies and procedures to monitor, control, and achieve efficiency in contract processing for all procurement activities.
•Enters purchase orders and contract information into the Statewide Financial System (SFS)
•Trains new subordinate staff in the procedures and techniques required for effective job performance.
•Trains both new and experienced subordinate staff on new or revised auditing techniques, laws, rules, regulations, or policies.
•Performs other duties as assigned.
Additional Comments Our ideal candidate will have previous experience working as a Contract Management Specialist or familiar with procedures for procurement, accounts payable, and accounts receivable, etc.
IN ACCORDANCE WITH STATE LAW, GOVERNOR'S EXECUTIVE ORDERS #6 AND 28.1, AND SECTION 504 OF THE FEDERAL REHABILITATION ACT OF 1973, AS AMENDED BY THE AMERICANS WITH DISABILITIES ACT, WE ARE AN EQUAL OPPORTUNITY EMPLOYER. WE DO NOT DISCRIMINATE ON THE BASIS OF RACE, RELIGION, COLOR, SEX, AGE, NATIONAL ORIGIN, DISABILITY OR SEXUAL ORIENTATION.
Some positions may require additional credentials or a background check to verify your identity.
Notes on ApplyingPlease return cover letter and current resume to Virginia.firstname.lastname@example.org. Email is the preferred method of submission. Please include vacancy ID #45573 in the subject line of your email. Please attach a current resume detailing how you meet the stated minimum qualifications. Please note you do not need to apply if you previously applied to posting #44022 your qualifications will be given full consideration for the position.