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Minimum Qualifications This position is open to candidates who are reachable on the Program Aide, G-13, Civil Service eligible list OR employees at or above G-11 who are eligible for transfer under Section 70.1 of the Civil Service law. In order to qualify for Section 70.1 transfer, candidates must have one year of permanent competitive service in a title that is defined by Section 70.1 and, the transfer is not a second consecutive transfer resulting in an advancement of more than two (2) salary grade levels. Examples of qualifying titles are Secretary 1, G-11 and Agency Program Aid, G-13.
The successful candidate will have strong positive interpersonal and communication skills and must enjoy working as part of a fast-paced team that is focused on creating positive results and outcomes. The candidate must be able to work proficiently in the Microsoft Office Suite (e.g., Outlook, Excel and Word) and learn the use of other State financial and personnel management databases and software. Administrative support experience in a similar capacity either within DOB or with a comparable State agency is strongly desired.
Duties Description The incumbent will serve as the Office Manager for the Transportation, Economic Development, Environment and Energy Unit (EPU) of the Division of the Budget. EPU consists of 20 plus professional staff who are responsible for the preparation, negotiation and implementation of a wide range of State Agency and Public Authority budgets including the Department of Transportation; Department of Environmental Conservation; Department of Public Service; Department of Motor Vehicles; Department of State; Office of Parks, Recreation and Historic Preservation; Empire State Development Corporation; Municipal Transit Authority; and Thruway Authority, among others.
The Office Manager reports directly to the Unit Chief and will play an integral role in managing unit work production processes, including ensuring that work assignments are distributed to unit staff on a timely and proactive basis and being responsible for follow-up and tracking within the unit to ensure that these products are completed timely and accurately. The Office Manager will directly supervise one program aide and ensure that Unit Management is provided with general office support and reception, including answering phones for senior staff, maintaining electronic and paper files, scheduling meetings, receiving visitors, identifying and managing maintenance issues with office equipment, and inventorying and ordering office supplies.
Occasionally, overtime may be needed on evenings and weekends during times of peak workload, generally associated with development and negotiation of the Budget and the close of the Legislative session. Additionally, working hours may be negotiable.
Additional Comments To be considered for a current or future position with the Budget Division, please complete the Online Employment Application at https://www.budget.ny.gov/resume/. Please select "Program Aid, G-13" on the Title Applying For page.
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