Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at

Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 12/27/17

Applications Due01/11/18

Vacancy ID46318

AgencyVeteran's Affairs, Division of

TitleAdministrative Assistant

Occupational CategoryAdministrative or General Management

Salary Grade18

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $55802 to $68351 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address NYS Division of Veterans’ Affairs

2 Empire State Plaza, 17th Floor

City Albany


Zip Code12223

Minimum Qualifications Current New York State employees with one year or more permanent, contingent-permanent or 55b/c service as an Administrative Assistant; OR current New York State employees with one year or more of permanent, contingent-permanent or 55b/c service in a position allocated to a Grade 13 and above and eligible for transfer under Section 52.6, 70.1, or 70.4 of the Civil Service Law.

New York State employees with current standing on the Professional Career Opportunity (PCO) eligible list with the score of 100 are encouraged to apply. Successful completion of two year traineeship leads to appointment as an Administrative Assistant, SG-18.

NOTE: A comprehensive list of titles approved for transfer to Administrative Assistant is available in the Division of Human Resources Management or through Civil Service GOT-IT available at

Duties Description Liaison with the NYS Office of General Services, the Business Services Center (BSC), NYS Office of Minority, Women and Black-Owned Enterprise (MWBE) and NYS Division of the Budget (DOB) to ensure that all administrative and budgetary items are addressed and managed in accordance with appropriate state guidelines.

Manage and coordinate purchasing for all DVA offices and reconciliation of monthly credit card invoice for DVA. Hold the State Procurement card and use appropriately. Act as Credit card administrator. Process Purchase Requisitions through SFS.
Assist in preparing DVA's submissions for annual reports and budgetary requests. Create a first draft of requested materials and provide detailed information as requested.

Act as liaison to OGS Budget Unit concerning spending plan and cash ceiling adjustments. Process B1184s. Keep up to date on spending, cash ceiling and annual budget appropriations.

Liaison with NYS OGS Human Resources (HR) and the Business Services Center (BSC) so that matters are addressed properly including classifying, recruitment, performance evaluations, travel cards, on-boarding, counseling and disciplinary documents are processed in the designated time frames and are completed accurately in conjunction with host agencies. Act as Security i.d. cards representative.

Personally provide or direct DVA staff members to the appropriate source for information about benefits, retirement, Worker's Compensation, FMLA and payroll.

Liaison with OGS Fleet Services regarding DVA state vehicles. Check monthly logs from travelers. Distribute gas cards, keep track of monthly invoices from repair and maintenance vendor.

Maintain inventory of equipment statewide, excluding IT items administered by ITS. Respond to requests for postage supplies from East and West regional offices. Ensure annual expenditures for equipment maintenance and IT support are paid.

Manage supplemental burial program and fallen service members letters.

Additional Comments Accreditation by the Department of Veterans’ Affairs, through the New York State Division of Veterans’ Affairs, as an “agent” pursuant to Section 38C.F.R.§14.629 is necessary for continued employment.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/DP/00022

Telephone 518-473-5282

Fax 518-486-1631

Email Address


Street NYS Office of General Services, HRM

40th Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242


Notes on ApplyingPlease submit cover letter along with a clear and concise resume detailing how you meet the minimum qualifications for this position as listed in Specifics and indicate the Vacancy ID number for which you are applying.

Printable Version