Review Vacancy
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $35344 to $43443 Annually
Minimum Qualifications Applicants must have taken and passed a NYS Civil Service examination and be reachable off the Civil Service eligible list.
If you are eligible for reassignment, reinstatement or transfer, please indicate this in your cover letter. To be eligible for transfer via 70.1 of the Civil Service law, you must have one year of permanent competitive service in a title approved for transfer by Civil Service within two salary grades of the advertised position.
Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.
Duties Description SUNY Empire State College, Office of the Registrar, is currently seeking an Office Assistant 2, full-time position at our Saratoga Springs, New York location.
The incumbent will provide a wide range of day-to-day clerical assistance within the Office of the Registrar working with confidential student information. Duties may include but are not limited to the following: duplicate records management, SIS login help, enrollment verification, graduation verification, updating personal identification changes.
Specific Duties for this position include:
•Manual calculation of GPA
•Respond to inquiries from outside constituents while maintaining FERPA compliance
•Manage duplicate student records
•Assist students with SIS login issues
•Provide enrollment verification letters
•Provide graduation verification letters
•Manage repeat coursework process
•Diploma name list quality control
•Process name, address, and other contact information in SIS
•Provide substitute reception coverage as requested and perform support staff functions as appropriate for other coverage purposes as operating needs require
This position requires a comfort level with a technology-rich, multi-tasking environment. The duties require people, problem-solving and some decision-making skills as well as communication with other administrative, functional offices and academic staff. The incumbent will work closely with culturally diverse faculty, staff and students in a multicultural learning work environment.
Additional Comments SUNY Empire State College is an Equal Opportunity Employer.
IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE ADA COORDINATOR AT (518) 587-2100, ext. 2240. IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (518) 587-2100, ext. 2800. IT CAN ALSO BE VIEWED ON-LINE AT THE SAFETY AND SECURITY WEBSITE AT http://www.esc.edu/safety-security
Applications Due By: April 20th, 2018.
If you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:
Resume
Cover letter
Name and contact information of three references
Some positions may require additional credentials or a background check to verify your identity.