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Review Vacancy

Date Posted 04/11/18

Applications Due04/27/18

Vacancy ID51386

AgencyEmpire State College

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $39533 to $48451 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Saratoga

Street Address Coordinating Center

City Saratoga Springs


Zip Code12866

Minimum Qualifications Applicants must have taken and passed a NYS Civil Service examination and be reachable off the Civil Service eligible list.

If you are eligible for reassignment, reinstatement or transfer, please indicate this in your cover letter. To be eligible for transfer via 70.1 of the Civil Service law, you must have one year of permanent competitive service in a title approved for transfer by Civil Service within two salary grades of the advertised position.

Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.

Duties Description SUNY Empire State College, Office of SUNY Empire Online, seeks a Secretary 1 at our Saratoga Springs, New York location.

Responsibilities include, but are not limited to:

Instructional Design Resource Support:

•Responsible for clerical duties such as coordinating the workflow of the office and carrying out day-to-day administrative support activities
•Courteously and effectively provide customer service
•Work collaboratively with instructional design team
•Aid in the maintenance and revision of instructional course materials for accessibility
•Provide captions and transcripts for video and audio files
•Assist with the communication for emergency course review for the accessibility process
•Monitor access to the Media Lab, as well as maintain inventory of software and hardware

Educational Materials Process and Managing Inventory:

•Collaborate with the Coordinator of Bookstore and Central Services
•Obtain copyright permissions from publishers, authors and other sources to use their materials within a password protected course
•Document the renewal dates, maintain the permissions and renew as needed
•Coordinate with librarians, instructional designers and faculty about copyright materials as appropriate
•Communicate with authors and/or publishers, for either rights to current materials, or copyright permission for out of print books, to allow us to use the information in a course
•Maintain database and provide reports as needed
•Assist students and instructors with access to eBooks and digital products on publisher's sites as needed

Director Support:

•Maintain the director's calendar and make travel arrangements
•Back up support for the Dean of SUNY Empire Online
•Schedule meeting rooms
•Scribe for meetings

Service Desk Tickets Support:

•Triage service desk tickets that are assigned and related to instructional design team
•Troubleshoot various issues pertaining to eBooks and/or digital products when needed and assist with resolving problems and work closely with course development team, instructional design team, and the bookstore

Other tasks in the scope of a Secretary 1, as assigned:

•Provide substitute reception coverage as requested and perform support staff functions as appropriate for other coverage purposes as operating needs require
•Assist other staff members with special projects
•Assist with events/meetings, as requested
•Assist with filing and scanning documents

Additional Comments Applications Due By: April 27th, 2018

If you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:

- Resume
- Cover letter
- Name and contact information of three references

Some positions may require additional credentials or a background check to verify your identity.

Name SUNY Empire State College - Office of Human Resources

Telephone 518.581.2240


Email Address


Street 2 Union Ave

City Saratoga Springs

State NY

Zip Code 12866


Notes on ApplyingIf you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:

- Resume
- Cover letter
- Name and contact information of three references

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