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Review Vacancy

Date Posted 04/12/18

Applications Due04/27/18

Vacancy ID51401

AgencyMental Health, Office of

TitleSecretary 1, Central Office;

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40324 to $49417 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address NYS Office of Mental Health

44 Holland Avenue

City Albany


Zip Code12229

Minimum Qualifications Candidates must be employed by New York State to be eligible to apply for this position.

Candidates must have permanent status as a Secretary 1, Grade 11, and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of the Civil Service Law. In order to be eligible for a 70.1 transfer, candidates must have one year of permanent competitive or 55-b/55-c service in a qualifying Grade 9 to 13 title. For a list of qualifying titles, visit GOT-IT at:

Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.

Preferred candidates will be proficient in the Microsoft Office suite including Outlook, Excel, and Word.

Duties Description The Office of Mental Health (OMH) is recruiting to fill a Secretary 1, Grade 11, in the Office of the Medical Director, Bureau of Health Services (BHS). The incumbent will be responsible for providing administrative support to the Bureau Director and professional staff members as well as providing support services to the Bureau of Psychiatric Services (PS). Specific duties to be performed may include, but are not limited to, the following:

Provide general secretarial support for the Bureau of Health Services and Psychiatric Services, including fielding and screening calls (multi-line), fax and mail document processing and distribution, document preparation, and taking meeting minutes as required. Serve as back-up administrative support to the Chief Medical Informatics Officer.

Organize and schedule meetings, for attendance in person, by phone, by video and/or by web and distribute email invitations to same.

Submit completed SFS travel documents for BHS and PS and assist in claims resolution.

Manage the BHS procurement card including reconciling statements and processing claims with SFS.

Procure office supplies and BHS equipment as required (purchase orders, requests, vouchers, charge reconciliation). Submit approved requests for access and information technology hardware.

Maintain BHS subscriptions and collect and summarize statewide pharmacy expenditures by facility monthly.

Maintain the BHS weekly schedules and calendar and ollect and assure completion of BHS time and accrual records.
Serve as the point of contact for state pool van and required documentation including driver License Event Notification System (LENS) enrollment.

Develop and maintain an office filing system and computer files.

As available, assist in the set up for health related centralized meetings and events at 44 Holland, for example the Meetings of the Clinical Directors, Infection Preventionists, and the Statewide Grand Rounds or the annual influenza vaccination clinics.

Provide orientation and local training to the temporary services employee as needed. This may include general orientation, network and building access, Outlook 365 overview and meeting scheduling procedures, multi-line phone operation and reporting for BHS.

Some positions may require additional credentials or a background check to verify your identity.

Name Nicole Swankey


Fax (518) 486-3897



Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229


Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to Please include the title of the position and Vacancy ID #51401 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.

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