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Review Vacancy

Date Posted 05/08/18

Applications Due05/23/18

Vacancy ID53118

AgencyAlcoholism and Substance Abuse Services, Office of

TitleOffice Assistant 2 Calculations

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $36051 to $44311 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Division of Fiscal Administration

1450 Western Ave

City Albany


Zip Code12203

Minimum Qualifications Permanent status as an Office Assistant 2 Calculations, SG-9 and interested in reassignment, OR Reachable for permanent appointment on the current Civil Service eligible list for Office Assistant 2 Calculations, SG-9, OR Eligible to transfer via 70.1 of the Civil Service Law.

Duties Description Incumbent will provide administrative and clerical support to the Provider Monitoring and Funding Unit. Duties include but are not limited to:

• Maintain FileNet to ensure invoices are approved and paid timely, update internal spreadsheet
• Maintain control sheets to log expenditures
• Submission of invoices/Non-Employee travel to BSC
• Submission of Corporate Card Applications to BSC (back-up)
• Contact with vendors, OASAS employees, other State agencies, and the BSC via email or phone
• Create/update procedures for accounts payable activities
• Run the weekly query reports on SFS to track prompt payment interest
• Process refund of appropriations in SFS
• Process report of monies in SFS
• Process journal vouchers
• Process asset forfeitures
• Process capital invoices in SFS
• Process S.E.D. Invoices in SFS(back-up)
• Travel authorization forms: email notification and filing
• Write out petty cash & DASNY checks
• Make bank deposits (back-up)
• Answer main phone line (back-up)

Some positions may require additional credentials or a background check to verify your identity.

Name Tracy Milanese, Human Resources Specialist 2

Telephone (518) 457-2963

Fax (518) 457-4880

Email Address


Street NYS Office of Alcoholism and Substance Abuse Services

1450 Western Avenue

City Albany

State NY

Zip Code 12203


Notes on ApplyingIf interested, please submit a cover letter, current resume and SS# to verify transfer eligibility.

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