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Review Vacancy

Date Posted 05/08/18

Applications Due05/23/18

Vacancy ID53126

AgencySUNY Brockport

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40324 to $40324 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Monroe

Street Address 350 New Campus Drive

City Brockport


Zip Code14420

Minimum Qualifications Candidates must have permanent appointment in an Secretary 1, SG 11, NY State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Secretary 1, Full Time - Brockport location.

Duties Description Position Summary

Provides office support for the Director and other Hazen professional staff, assists individuals who are seeking services or information in Hazen, manages immunization compliance, and procurement for the office.  Shares in responsibility for the daily operation of the Hazen front office and reception area.  The Secretary I acts in accordance with Hazen policies and procedures.

Essential Functions

Provides support for the director and leadership team for budgets, schedules and project management, and maintains the Prevention Outreach Services grant.
Schedules and coordinates medical and counseling appointments for students; manages urgent requests/needs.  Answers Health and Counseling Center phones, assists callers and directs them to the appropriate office or staff member. Interacts professionally with individuals who come for care in person.
Prepares and manages procurement processes for Hazen staff, including P-Card, purchase requisitions, office supplies and travel reimbursements.
Manages immunization compliance and requirements for the campus under NYS public health law.
Records and distributes minutes of staff meetings.
Compiles reports for the director and leadership team as requested.
Hires, trains and supervises student employees for practicum clinic.
Is comfortable working in a diverse environment, with confidential/personal information.
Works holidays when college is in session and occasional weekend days.

Non-Essential Functions

Maintains confidentiality and discretion in handling written and oral communication including student records, phone calls and other information that maybe HIPAA or FERPA protected.

Preferred Qualifications

Works independently, performs a variety of routine office tasks.
Strong organizational skills and works in a busy office setting - manages numerous priorities and demands.
Possesses efficient office management skills; and has knowledge of common office recordkeeping, computer and filing processes.
Has experience with common office equipment (copier, fax, and scanner).
Proficient with Microsoft software.
Excellent interpersonal skills and commitment to customer service.
Has experience in a medical office setting.
Has experience with electronic medical records.    

Additional Comments How to apply:
Please submit your application, cover letter, resume and contact information for three professional references at by May 23, 2018.

Some positions may require additional credentials or a background check to verify your identity.

Name Gloria Lear

Telephone 585-395-5938


Email Address


Street 350 New Campus Drive

City Brockport

State NY

Zip Code 14420


Notes on ApplyingPlease submit your application, cover letter, resume and contact information for three professional references at by May 23, 2018.

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