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Review Vacancy

Date Posted 05/15/18

Applications Due05/25/18

Vacancy ID53305

AgencyCriminal Justice Services, Division of

TitleSecretary 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $50547 to $61229 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Alfred E Smith Bldg.

80 South Swan Street

City Albany


Zip Code12210

Minimum Qualifications Permanent service in this title, or one year of permanent competitive or 55 b/c service in a title SG-13 or higher and otherwise eligible for transfer under Civil Service Law. Candidates on the eligible list will be considered, and need not apply to this posting.

Duties Description This is a key administrative position which supports the day to day operations of the Office of Probation and Correctional Alternatives (OPCA). The incumbent provides a full range of professional administrative services in support of the office and is the secretary for the Deputy Commissioner/Director and the Assistant Director of OPCA. The incumbent represents OPCA and manages communications with all external entities, including state-county probation communications. The duties of the incumbent include, but are not limited to: coordinating and screening phone calls for executive staff; reviewing and tracking incoming mail; managing executive staff travel, including processing of travel vouchers; scheduling meetings, maintaining calendars, preparing meeting materials and taking meeting minutes; and logging and tracking critical incident reports.

The Secretary 2 also prepares reports and general correspondence; tracks complaints; establishes and maintains both electronic and hard copy files; orders office supplies; arranges prospective employee interviews; maintains mailing lists, directories and contact information of all county probation directors; and prepares service award certificates and retirement letters upon request from counties.

Additional Comments Appointment is subject to Division of Budget waiver approval.

REASONABLE ACCOMMODATION: The Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify Sandra van Kampen, Director of Workforce Diversity and Equity Programs at (518) 485-7962. The Equal Employment Opportunity Utilization Report is also available for review by contacting Sandra van Kampen.

Some positions may require additional credentials or a background check to verify your identity.

Name Diane Nightingale

Telephone (518) 402-0605

Fax (518) 457-4000

Email Address


Street Alfred E. Smith Bldg.

80 South Swan Street

City Albany

State NY

Zip Code 12210


Notes on ApplyingPlease send a cover letter and resume to the email / address listed above. Please reference posting # 53305 in your email / cover letter.

DCJS was named to the Times Union’s list of 2017 and 2018 Top Workplaces as voted on by our employees, and received special recognition for fostering new ideas and communication.

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