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Review Vacancy

Date Posted 06/11/18

Applications Due06/26/18

Vacancy ID54115

AgencyMental Health, Office of

TitleProgram Aide, Central Office;

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $45159 to $55008 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address NYS Office of Mental Health

75 New Scotland Avenue

City Albany


Zip Code12208

Minimum Qualifications Candidates must be employed by New York State to be eligible to apply for this position.

Candidates must have permanent status as a Program Aide, Grade 13, and be eligible for lateral transfer; OR be eligible for transfer under Section 70.1 of the Civil Service Law.

Duties Description The Office of Mental Health (OMH) is recruiting to fill a Program Aide, Grade 13, in the Division of Forensic Services (DFS), Research and Training Unit. DFS is responsible for managing, directing, overseeing and monitoring State mental health services to individuals involved with the criminal justice system, including: individuals with mental illness who are receiving inpatient, outpatient or community based services pursuant to Criminal Procedure Law (CPL) and Correction Law (CL); and sex offenders who are found to have a mental abnormality and confined to an OMH secure treatment facility, or released to strict and intensive community supervision and treatment, in accordance with Article 10 of the Mental Hygiene Law (MHL). The incumbent of this position will provide paraprofessional support to the Forensic Training Director and the Forensic Research Director as well as several professional staff within the Research and Training Unit. Specific duties to be performed may include, but are not limited to, the following:

Monitor and evaluate data deficiencies in the three Forensic data applications – REMS, SOMS, and FORTS – and assist in correcting the identified problems.

Assist in the performance of requirement analysis, attend meetings, and ensure data integrity.

Create reports regarding performance and management indicators.

Draft policies and procedures related to data entry and use of the three forensic applications.

Develop tools, guides, and manuals to assist with the administration of training event planning related policies and procedures.

Assist in the preparation of training events, including developing budgets, proofing documents, preparing training material, and researching potential venues.

Assist in the coordination of training logistics, including onsite set-up, registration, and tear-down for local events as well as monitoring important deadlines and timelines associate with multiple, simultaneous events.

Assist in the maintenance of SharePoint sites, including calendar of training events.

Handle training attendee and vendor inquiries, problems, and maintenance.

Compile and tabulate financial and statistical data related to the forensic spending plan.

Coordinate with Unit Directors to identify, plan, and develop methods and procedures to obtain greater efficiency.

Additional Comments The Division of Forensic Services is conveniently located on the grounds of the Capital District PC at 75 New Scotland Avenue, Albany, New York. We offer a comfortable working environment with covered parking available on site for a nominal monthly fee.

Some positions may require additional credentials or a background check to verify your identity.

Name Nicole Swankey


Fax (518) 486-3897



Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229


Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to Please include the title of the position and Vacancy ID #54115 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.

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