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Review Vacancy

Date Posted 07/10/18

Applications Due07/23/18

Vacancy ID55009

AgencyFinancial Services, Department of

TitleOffice Assistant 2 (Calculations)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $36051 to $44311 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address One Commerce Plaza

City Albany


Zip Code12257

Minimum Qualifications Appointment Method:
List Appointment: Candidates must be reachable on the Civil Service eligible list for Office Assistant 2 (Calculations) ,
Transfer: Candidates in a title eligible for transfer via Section 70.1 of the Civil Service Law are encouraged to apply.
Information regarding transfer eligibility may be available on the Civil Service Career Mobility Office website at

Duties Description The Department of Financial Services (DFS) is seeking a candidate for the position of Office Assistant 2 (Calculations)
in the Office of Financial Management (OFM)-Purchasing Unit. The duties of the position are as follows:
? Utilizes the SFS to process purchase requests for DFS’ business units and prepares purchase orders;
? Places orders for commodities and services, as directed by supervisor;
? Schedules court reporter services, as needed;
? Obtains required agency approvals for invoices;
? Performs reconciliation of procurement cards in the SFS;
? Prepares and makes bank deposits electronically;
? Receives and sorts vendor invoices and matches invoices with purchase orders, if applicable;
? Utilizes the Purchase Tracking System to submit invoices to DFS personnel for payment approval;
? Utilizes the SFS to review and verify receipt of goods, and process accounts payable vouchers;
? Communicates with vendors via telephone and/or email to resolve discrepancies with invoices;
? Keeps log to show receipt of court orders and expense vouchers from the NY Liquidation Bureau;
? Processes abstract cover sheets and maintains records in DFS tracking system. Prepares documents to
forward to OSC and Treasury for payment;
? Submits forms/emails to OSC or Tax & Finance to request copies of canceled checks or to place stop payment
? Performs general clerical duties including opening mail and filing; and
? All other duties as assigned.

Additional Comments Please note that a change in negotiating unit may affect your salary, insurance and other benefits. Appointment to this position is pending Division of Budget approval to fill.

Some positions may require additional credentials or a background check to verify your identity.

Name Darlene Clemente

Telephone 518-474-0873

Fax 518-402-5071

Email Address


Street 99 Washington Avenue, Suite 301

City Albany

State NY

Zip Code 12257


Notes on ApplyingTo Apply: Interested qualified candidates must submit a resume and letter of interest no later than July 23, 2018 to
the email address listed below. Please include Box OFM-00521 in the subject line of your email to ensure receipt of
your application. Email submissions are preferred.
Darlene Clemente
Box OFM-00521
New York State Department of Financial Services
Office of Human Resources Management
99 Washington Avenue, Suite 301
Albany, New York 12257
Fax: (518) 402-5071
All candidates that apply may not be scheduled for an interview
Under the Americans with Disabilities Act (ADA), the Department of Financial Services is required to provide
reasonable accommodation for known physical or mental limitations of an otherwise qualified applicant with a
disability if an accommodation would enable the applicant to perform the essential functions of the job and the
accommodation would not constitute an undue hardship on the operations of the agency.

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