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Review Vacancy

Date Posted 07/11/18

Applications Due07/20/18

Vacancy ID55108

AgencySUNY Cortland

TitleSecretary 1 Physical Education Department

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40324 to $40324 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 4:30 PM

Flextime allowed? Yes

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? No

County Cortland

Street Address Graham Avenue

City Cortland


Zip Code13045

Minimum Qualifications You must hold or have held the title of Secretary 1 or be reachable on the full-time NYS Civil Service list.
Employees in specific salary grade 9 titles may be eligible to apply via a 70.1 transfer as well (2 salary grade jump). Requirements of 70.1: must be in your current title for at least 1 year, must be in an eligible title to transfer from. Contact Sarah at 607 753 2302 or for more info.

Duties Description Secretarial duties for Physical Education Department Chair, 22 faculty, 26 off-campus student teacher supervisors, and coaches who also teach part-time in the department. Supervise one full-time Office Assistant in the faculty work office and one full-time Stores Clerk II in the Equipment Room. Maintain department records, including personnel, budgets (state and IFR), student files, course scheduling and all other files related to department business; prepare appointment and extra service forms for faculty/staff; in consultation with the department chair, prepare semester master schedule, including faculty schedules, assignment of classrooms, specialized activity spaces within Park Center, the Stadium and Lusk Field House; department liaison with Park Center Building Administrator, Registrar, Dean’s office, Field Placement Office and National Aquatics; responsible for departmental purchases utilizing the NYS visa procurement card and reconciliation of the monthly credit card statement and SUNY accounting system on-line; open, sort and review mail directed to the chair; use Banner to retrieve information, acquire reports, and to lift flags for students during registration and drop/add, answer questions and inquiries by students, faculty and outside visitors, in person, on-line and by phone; type various correspondence and documents for distribution; set up meetings for department chair, faculty, and department committees; oversee all search responsibilities including setting up phone and on-campus interviews, itinerary for the interview and candidate reimbursement; coordinate department awards for Honors Convocation; submit work orders for repairs/problems, as well as key requests for faculty; process grades for independent studies, practicums and student teacher supervisors.

Some positions may require additional credentials or a background check to verify your identity.

Name Sarah VanLiew

Telephone 607 753 2302

Fax 607 753 5994

Email Address


Street Graham Avenue

City Cortland

State NY

Zip Code 13045


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