Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at

Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 07/13/18

Applications Due07/22/18

Vacancy ID55189

AgencyUniversity at Buffalo

TitleC1800084 - Secretary 1 - Sociology

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40324 to $40324 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 40


From 12 AM

To 11:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Erie

Street Address XXX

City Buffalo


Zip Code14260

Minimum Qualifications Minimum Qualifications:
1. Transfer Eligibility Requirement: you must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title. 2. Reassignment Requirement: You must hold the same title at the University at Buffalo. 3. Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).
A completed application is required to be considered for this position. If you have received a canvass letter, DO NOT APPLY to this position. You must apply to the web address provided on your canvass letter.

Preferred Qualifications:
Excellent oral and written communication skills; Demonstrated competence in Microsoft Office (creation/maintenance of spreadsheets and documents); i.e., Word, Excel, and databases. Attention to detail, accuracy, timeliness, and excellent customer service. Ability to establish and maintain effective working relationships with others; Ability to organize and maintain office files.

Duties Description Position Summary:
The Department of Sociology in the College of Arts and Sciences at the University at Buffalo is seeking a Secretary 1. This is a customer service oriented position and requires the incumbent to provide excellent customer service to various populations. Duties will include (but are not limited to):

• You will serve as administrative contact for graduate students from the time of application, during the admission cycle, acceptance, arrival and throughout the duration of their program of study to conferral.
• You will provide support to the Director of Graduate Studies (DGS), Department Chair, and Assistant to the Chair, in all aspects of student management and coordinating the Graduate Programs for the department.
• You will update student information in the appropriate university system, degree audit, assist directors with coordination of open house and other university or departmental functions, create course description booklets each semester advertising course offering, serve as point person for the revision of UB Undergraduate Catalog, and book student appointments with the director.
• Complete and submit tuition waivers for Teaching Assistants according to College and University timetables, ensuring no adverse fiscal action against the department.
• Update and maintain Teaching Assistants assignments and stipends in departmental files. Notify Teaching Assistants of their assignments and maintain graduate student mailboxes.
• Provide general office support such as, answering phones, mailing, copying, typing of letters, scheduling and processing of necessary departmental paperwork.

Additional Comments Actual work hours and the number of hours per week will be discussed at the time of the interview.

Some positions may require additional credentials or a background check to verify your identity.

Name Maribeth Tamsen

Telephone 716-645-2587


Email Address


Street XXX

City Buffalo

State NY

Zip Code 14260


Notes on ApplyingApplications for this position will only be accepted online. To apply, please visit:

Printable Version