Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at

Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 07/30/18

Applications Due08/13/18

Vacancy ID56573

AgencyVictim Services, Office for

TitleContract Management Specialist 1 / Trainee 1 (7 positions)

Occupational CategoryOther Professional Careers

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $56604 to $71980 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 25%

Workweek Mon-Fri

Hours Per Week 37.5


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 80 South Swan Street

Alfred E. Smith Building

City Albany


Zip Code12210

Minimum Qualifications Permanent service in this title, or one year of permanent competitive or 55b/c in a title allocated to a SG-16 or higher and otherwise eligible for transfer under Civil Service Law. You may be eligible for 70.4 transfer to the Trainee 1 level if you have served one year in a position SG-11 or higher, have a Bachelor’s degree, and have taken and passed the PCT, PCO or PATT exam. Candidates who are currently 55b/c eligible and possess a Bachelor’s degree are encouraged to apply for this position. Candidates on the Professional Career Opportunities (PCO) eligible list will be canvassed, however if you are a candidate with current standing on the PCO eligible list with the score of 100 you are encouraged to apply. Questions on eligibility can be directed to the Human Resources Office.

Candidates appointed at the Trainee 1 level will need to successfully complete a two-year traineeship before advancing to the CMS 1, SG-18 level.

Duties Description The duties of these positions will include, but are not limited to, the following:

• Assisting with coordinating the solicitation, evaluation and awarding of grants through a variety of procurement methods, such as RFPs, IFBs, Sole/Single Source procurements etc.;
• Following up on proposed contracts throughout the approval process with internal reviewers and external approval agencies;
• Assisting with developing and updating contract materials, reports and instructions, and policies and procedures for use by grant-funded programs;
• Reviewing budget modifications and contract amendments to determine the impact on the contract and to ensure continued compliance with applicable regulations;
• Monitoring voucher payment process for assigned contracts;
• Overseeing the review and approval of all grant-funded programs’ contract quarterly performance reports;
• Examining quarterly expenses for compliance with federal and state requirements;
• Approving program transactions including vouchers for payment, subcontracts, leases, equipment purchases and dispositions, and travel requests;
• Reviewing and approving of all grant-supported program monthly objectives and the summary of services log;
• Planning and conducting site visits of grant-funded programs to ensure compliance with contract requirements and federal and state guidelines;
• Assisting Victim Assistance Programs in identifying allowable services/expenses under federal Victims of Crime Act (VOCA) guidelines;
• Assisting Victim Assistance programs in helping victims of crime;
• Drafting of reports, analyses and correspondence as required for federal, state, agency, and departmental purposes; and
• Working closely with other agency departments, federal and state agencies, and grant-funded programs to effectively accomplish the responsibilities of the position.

Additional Comments Approximately 25% local and overnight travel required.

REASONABLE ACCOMMODATION: The NYS Office of Victim Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify Derick Eng, Director of Workforce Diversity and Equity Programs at (518) 485-7962. The Equal Employment Opportunity Utilization Report is also available for review by contacting Derick Eng.

Some positions may require additional credentials or a background check to verify your identity.

Name Theresa Geleta

Telephone (518) 485-7740

Fax (518) 457-4000

Email Address


Street 80 South Swan Street, 10th Floor

Alfred E. Smith Building

City Albany

State NY

Zip Code 12210


Notes on ApplyingPlease send a cover letter and resume to the email/address above. Please reference posting # 56573 on your cover letter.

DCJS was named to the Times Union’s list of 2017 and 2018 Top Workplaces as voted on by our employees, and received special recognition for fostering new ideas and communication.

Printable Version