Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at

Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 08/03/18

Applications Due08/18/18

Vacancy ID57742

AgencyMental Health, Office of

TitleSecretary 1, Central Office;

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40324 to $49417 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address NYS Office of Mental Health

75 New Scotland Avenue

City Albany


Zip Code12208

Minimum Qualifications Candidates must be employed by New York State to be eligible to apply for this position.

Candidates must have permanent status as a Secretary 1, Grade 11, and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of the Civil Service Law by having one year of permanent competitive or 55-b/55-c service in a qualifying Grade 9 to 13 title.

Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.

Duties Description The New York State Office of Mental Health (OMH) is recruiting to fill a Secretary 1, Grade 11, position assigned to the Administrative Support Services Group (ASSG). The incumbent will be responsible for providing administrative support for the Assistant Director of the Bureau of Facility Support Services. The Bureau of Facility Support Services provides program oversight to several diverse support services program areas across the state including: Nutrition and Fleet Services Unit, which oversees the Cook Chill Production Center and the 1500 vehicle fleet for OMH, as well as the Environmental Design and Improvement Unit, which oversees the statewide regional and special project Revitalization teams that perform ongoing maintenance and environmental projects at OMH facilities, Interior Design Department, Statewide Surplus program, and Real Property Services. Specific duties to be performed may include, but are not limited to the following:

Assist with Real Property Project tracking including entering updates into a project management system and tracking deadlines and benchmarks for lease projects.

Coordinate utility billing for tenants on OMH properties, prepare utility bills, utilize and maintain a utility rate spreadsheet for each utility and for each facility.

Provide guidance for proper completion of travel vouchers and act as Statewide Financial System (SFS) proxy for the submission of travel related expenses.

Assist with the preparation, processing, and tracking of purchase requests for furniture and equipment.

Assist with the updating of financial tracking databases related to approved capital projects.

Serve as a backup for paycheck distribution to Regional Revite and Special Project Teams.

Assist with the tracking of Plant Operations staffing and statewide initiatives related to the Plant Operations program.

Support Nutrition Services with the processing of invoices, compiling data and spreadsheets, letter and memo preparation as required, and maintain Bureau staff directory information for statewide Nutrition Services.

Assist all bureaus within ASSG with various tasks including phone coverage, mail distribution, ordering office supplies, maintaining staff and team itinerary calendars, maintaining hard copy and electronic files, and serve as backup secretary for the Director of ASSG as needed.

Additional Comments The Administrative Support Services Group is conveniently located in independent offices on the grounds of the Capital District PC at 75 New Scotland Avenue, Albany, New York. Guaranteed covered parking with exclusive employee entrance to office areas is available for $5/month.

Some positions may require additional credentials or a background check to verify your identity.

Name Nicole Swankey


Fax (518) 486-3897



Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229


Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to Please include the title of the position and Vacancy ID #57742 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.

Printable Version