Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at

Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 09/04/18

Applications Due09/18/18

Vacancy ID58566

AgencyState, Department of


Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $0 to $0 Annually

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Exempt Class

Travel Percentage 2%

Workweek Mon-Fri

Hours Per Week 37.5


From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 99 Washington Avenue

City Albany


Zip Code12231

Minimum Qualifications The preferred candidate will have experience working with attorneys, judges, courts, benefits/licensing processes or administrative hearing procedures, as well as having experience working with Outlook and Excel.

Duties Description Reporting to the Chief Administrative Law Judge (ALJ), the Secretary facilitates the conduct of administrative hearings and the timely issuance of decisions by assisting ALJs with scheduling, preparing hearing files, notices, and providing customers with general information about the office.
Duties Include:
• Preparing Notices of Hearing and Adjournment and other related hearing documents;
• Coordinating and scheduling administrative hearings; maintaining hearing calendar, assisting ALJs with conducting hearings such as reserving hearing rooms, contacting court reporters and arranging for interpretation services, and greeting litigants;
• Processing and distributing administrative hearing decisions to appropriate parties in a timely manner;
• Documenting all actions regarding hearing files using BPLM, Acella, Excel and other computerized applications;
• Preparing, compiling and distributing hearing files;
• Ensuring receipt of hearing transcripts and maintaining transcript files;
• Providing hearing and general office information to public, receiving and screening telephone calls to ensure that ex-parte communications do not occur; and
• Sorting, opening, logging, and distributing incoming mail to staff; notifying ALJs of action items and placing incoming correspondence in hearing file.
This Secretary also performs other related tasks as assigned.

Additional Comments Salary will commensurate with experience. This position is in the Exempt Jurisdictional Class and is designated management/Confidential.

Some positions may require additional credentials or a background check to verify your identity.

Name Heidi Hicks

Telephone (518) 474-2752

Fax (518) 402-3656

Email Address


Street 99 Washington Avenue

Suite 1150

City Albany

State NY

Zip Code 12231


Notes on ApplyingPlease submit a resume if interested. Please include the vacancy ID number with your response.

Printable Version