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Review Vacancy

Date Posted 09/05/18

Applications Due09/18/18

Vacancy ID58587

AgencyPeople With Developmental Disabilities, Office for

TitleSecretary 1 - Posting #18-273

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40324 to $49417 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37 1/2


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Rockland

Street Address Rockland Community Support Services

9 Wilbur Road

City Thiells


Zip Code10984

Minimum Qualifications • Must be a current state employee and permanent in the title of Secretary 1.
• Must be active and reachable on the appropriate Civil Service eligible list for Secretary 1.
• Must be eligible for 70.1 transfer by way of current permanent status in a title deemed comparable by the NYS Department of Civil Service to the title of Secretary 1.
• Eligible for provisional appointment*

NOTE: Provisional appointments will only be considered if there are insufficient In-Title and/or Civil Service List candidates. To qualify for provisional appointment, you must have one year of permanent service in a clerical or keyboarding title: Keyboard Specialist 1,
Keyboard Specialist 1 (Spanish Language), Keyboard Specialist 2, Keyboard Specialist 2 (Spanish Language), Law Department
Document Specialist Trainee 1, Law Department Document Specialist Trainee 2, Law Department Document Specialist, Data Entry Machine Operator, Data Entry Machine Operator (Spanish Language), or Senior Data Entry Machine Operator.

Duties Description • Develop tracking sheets and brochures utilizing various computer programs such as Word, Excel, Access, and Microsoft Project. Computer skills are a priority for this position.
• Use CHOICES and TABS to access information about individuals.
• Answer Front Door Info Line and distribute information to appropriate team members.
• Ability to relate to OPWDD Central Office Personnel, local government officials, families, Voluntary Providers and individuals in a helpful and professional manner.
• Review incoming correspondence and distribute to appropriate team members.
• Type outgoing correspondence/reports for the team members.
• Research background information on issues being presented to the Team Leader.
• Follow-up on assignments to team members, as requested by the Team Leader.
• Evaluate telephone call inquires for follow-up and level of urgency.
• Coordinate and schedule meetings for the team.
• Maintain existing office procedures and establish new procedures when necessary.
• Maintain office filing systems (including electronic filing systems).
• Coordinate the flow of information among the team members and other units.
• Operate and maintain various equipment, including computers, fax, copier, telephones, etc.
• Order office supplies/storehouse requests.
• Maintain team members’ electronic calendars including time off and meetings.
• Function as TIMES checker for team.
• Coordinate Front Door Information Sessions including registration of attendees, maintain handout supplies.
• Other duties as assigned.

Additional Comments APPLICATION PROCEDURE: Submit cover letter and résumé by September 18, 2018, to:

DDRO 3 – Hudson Valley
Human Resources Department
P.O. Box 470
7 Wilbur Road
Thiells, NY 10984
Phone: 845-947-6000, option 3, option 5
Fax: 845-947-6189

Please reference the above EOA # in all correspondence.


• Relevant factors in the selection process will include the ability of the candidate to perform the required duties and responsibilities of the position. This would include expertise in, knowledge of, and ability to use programs such as Access, Excel, Word and Microsoft Project.
• Management reserves the right to determine the number of qualified candidates to be interviewed.
• Preference will be given to individuals with experience in the above mentioned areas.
• At the time of offer, you must be ready to accept or decline the position.


• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.
• If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit

Some positions may require additional credentials or a background check to verify your identity.

Name Hudson Valley DDRO - Region 3, Human Resources Department

Telephone 845-947-6000, option 3, option 5

Fax 845-947-6189

Email Address


Street 7 Wilbur Road

P.O. Box 470

City Thiells

State NY

Zip Code 10984



As a Secretary 1, you would perform tasks which fall into four broad categories: communication, coordination, organization, and records maintenance. Within these categories, you would perform a variety of tasks which enable managers and program staff to accomplish the mission of the agency.

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