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Review Vacancy

Date Posted 09/05/18

Applications Due09/16/18

Vacancy ID58650

AgencyState Comptroller, Office of the

TitleProgram Aide - Item #07895

Occupational CategoryNo Preference

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $45159 to $55008 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50


From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? No

County Albany

Street Address 110 State Street

City Albany


Zip Code12236

Minimum Qualifications Interested candidates must be reachable on the Administrative Aide eligible list or eligible to transfer under Section 70.1 of the Civil Service Law.
70.1 Transfer:
To be eligible for a 70.1 transfer, candidate must have one year of permanent competitive service in a qualifying title allocated to a grade 11 or higher.

Duties Description Pension Recovery:
• Draft subpoenas for bank records
• Review large volumes of subpoenaed financial records to determine where retirement funds have been moved
• Analyze cases and draft written memorandums summarizing the relevant facts and next steps for handling
• Refer cases to Division of Legal Services, Division of Investigations or the Office of the Attorney General for further investigation and processing
• Coordinate the settlement of non-criminal recovery cases and obtain approval from Counsel for the Retirement System, Accounting, etc.
• Process recovered funds and prepare receipt memos to account for incoming funds
• Track the investigation/processing of all civil recovery matters referred to Pension Integrity for review

Independent Contractor/Employee (ICE):
• Contact employers and members for information on service eligibility, research and gather documents to make a determination on employment relationship. Ready 21 cases for review and approval
• Maintain and update databases as required including MEBEL, FileNet, and Lotus Notes
• Review files forwarded from other units to determine if sufficient data exists to make a determination
• Compile and organize documentation requested from public employers throughout the state
• Verify forms are properly completed
• Request additional documentation if necessary
• Actively follow up on requests to insure timely completion of cases

Elected & Appointed Officials:
• Develop proficiency in understanding E&A requirements and review reporting documentation
• Review, analyze and maintain Resolutions and Affidavits sent by participating employers
• Verify materials are properly completed
• Draft correspondence to employer explaining our rejection of the materials received
• Answer questions from employers and members via phone, mail and email
• Maintain and updated databases as required including MEBEL, FileNet, Lotus Notes, and Microsoft Access
• Maintain audit findings sent by the Employer Education Unit
• Research appropriate databases and employer’s website for any other outstanding issues
• Send Resolution never submitted and Resolution overdue letters as needed
• Prepare salary and service requests for any adjustments required
• Make copies of information regarding specific members to send to files for scanning into the member’s folder

Additional Comments Desired Competencies
• Be self-motivated, conscientious and accountable for accurate work products.
• Ability to collect, analyze and draw accurate conclusions from large amounts of data.
• Ability to perform extensive research with a strong focus on details.
• Ability to draft correspondence based upon the detailed analysis of research.
• Knowledge of the laws, rules, regulations and policies that govern participation in the Retirement System and the ability to reach, understand and apply them.
• Ability to explain detailed instructions, processes and requests clearly and accurately in written and verbal form.
• Willingness to learn and take on new challenges.

Some positions may require additional credentials or a background check to verify your identity.

Name Janelle A. Manzer

Telephone (518) 474–1924

Fax (518) 486-6723

Email Address


Street 110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236


Notes on ApplyingInterested candidates should submit a cover letter and resume to no later than September 16, 2018. Please reference Item #7895–GOER-JAM when responding. (The Vacancy ID # should not be included).

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