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Review Vacancy

Date Posted 09/06/18

Applications Due09/25/18

Vacancy ID58672

AgencyEmpire State College

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40324 to $49417 Annually

Employment Type Part-Time

Part-time Percent 0%

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Other (see below)

"Other" Explanation Monday - Thursday: 9:00 am to 4:30 pm with a 30 minute meal break.

Hours Per Week 28


From 9 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Cattaraugus

Street Address Jamestown Community College - Cattaraugus, Library and Liberal Arts Center, 4th Floor, 260 North Union Street

City Olean


Zip Code14760

Minimum Qualifications Applicants must have taken and passed a NYS Civil Service examination and be reachable off the Civil Service eligible list.

If you are eligible for reassignment, reinstatement or transfer, please indicate this in your cover letter. To be eligible for transfer via 70.1 of the Civil Service law, you must have one year of permanent competitive service in a title approved for transfer by Civil Service within two salary grades of the advertised position.

Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service. Any candidates interested in state examinations offered by Civil Service can visit the following site for more information

Duties Description SUNY Empire State College, Office of Enrollment Management, is currently seeking a part-time (75%) Secretary 1 at our Olean, New York location.

The Secretary 1 will support the Regional Operations Coordinator to assure the smooth functioning of the location's day-to-day administrative support activities, and provide additional support as appropriate for other locations.

•Provide administrative support to the Regional Operations Coordinator, and others as assigned.
•Responsible for clerical duties such as coordinating the workflow of the office and carrying out day-to-day administrative support activities; courteously and effectively provide customer service.
•Respond to questions and provide information to students and/or guests.
•Utilize "Service Now" ticketing to address maintenance issues as appropriate.
•Serve as liaison to other college offices to assist with coordination of events.
•Exercise discretion with respect to confidentiality.
•Assist with planning and participate in community, marketing and outreach efforts.
•May provide administrative support for college activities.
•Maintain inventory and replenish college literature and office supplies; upkeep of Xerox machines.
•Open, review, sort and distribute the mail in accordance with staff assignments.
•Review incoming correspondence and reports to determine their significance. Make recommendations to manager or refer to appropriate person for reply.
•Arrange conferences, assemble and coordinate background materials for meetings and conferences. Attend meetings as assigned and prepare summaries of the meeting conclusions or agreed upon courses of action.
•Become familiar with the student life cycle and experience from prospects through alumni.
•Keep current with college-wide software and database systems as needed.
•Exercise independent judgment and discretion.
•Maintain location scheduling and calendar.
•Make travel arrangements and prepare travel vouchers.
•Use Microsoft Office 365 Suite features for creating documents, spreadsheets, databases, email applications, and personal Outlook calendar.
•Use Skype for Business application to schedule and participate in meetings.
•Responsible for following proper opening and closing procedures for location.
•Track visitor and student location usage data.
•Perform other clerical tasks as assigned by the Regional Operations Coordinator.

Additional Comments Applications Due By: September 25th, 2018

If you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:

- Resume
- Cover letter
- Name and contact information of three references

Some positions may require additional credentials or a background check to verify your identity.

Name SUNY Empire State College - Office of Human Resources

Telephone 518.581.2240


Email Address


Street 2 Union Ave

City Saratoga Springs

State NY

Zip Code 12866


Notes on ApplyingIf you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:

- Resume
- Cover letter
- Name and contact information of three references

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