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Review Vacancy

Date Posted 09/10/18

Applications Due09/24/18

Vacancy ID58795

AgencyState, Department of

TitleOffice Assistant 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $30632 to $37891 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address New York State Department of State

99 Washington Avenue

City Albany


Zip Code12231

Minimum Qualifications One year of permanent competitive service as an Office Assistant 1 or one year of permanent competitive service in a position allocated to Grade 6 or higher eligible for transfer under Section 70.1 of the Civil Service Law or be currently reachable for appointment from the Beginning Office Assistant eligible list.

Duties Description Data Entry/File Maintenance
• Upload documents to SharePoint
• Maintain paper files in the Albany office
• Assist with filing requests from NYC staff
• Input performance data into appropriate tracking sheets
• Assist with creation of contract documentation

• Request print copies of ONA publications
• Make copies/scan in vouchers, contracts, and other documents
• Track incoming and outgoing mail
• Assist with supply orders for both NYC and Albany offices
• Manage ONA shared calendar

Communications/Constituency Work
• Send emails from the ONA email account
• Update ONA email list and other contact information
• Assist with Intern requests and other new staffing requests
• Respond to ONA emails and Facebook requests for assistance from constituents, track ONA direct calls from constituents.

Additional Comments Candidates with a score of 100 or higher on the current Office Assistant 1 eligible list or 55-b/c eligible are encouraged to apply.

Some positions may require additional credentials or a background check to verify your identity.

Name Tara Lucey

Telephone (518) 474-2752

Fax (518) 402-3656

Email Address


Street One Commerce Plaza

99 Washington Avenue, Suite 1150

City Albany

State NY

Zip Code 12231


Notes on ApplyingPlease submit a resume and include the Vacancy ID number in your response.

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