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Review Vacancy

Date Posted 09/14/18

Applications Due09/28/18

Vacancy ID59007

AgencyFinancial Services, Department of

TitleProgram Aide

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $45213 to $56793 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address One State Street

City New York


Zip Code10004

Minimum Qualifications Appointment Method

List Appointment: Candidates must be reachable on the Civil Service eligible list for Administrative Aide/Agency Program Aide, #00-340.

Transfer: Candidates in a title eligible for transfer via Section 70.1 of the Civil Service Law are encouraged to apply. Information regarding transfer eligibility may be available on the Civil Service Career Mobility Office website at

Please Note that under Civil Service Law, an employee cannot have two consecutive upward 70.1 or 52.6 transfers without an intervening eligible list appointment if such transfers would exceed two salary grades.

Duties Description The Department of Financial Services (“DFS”) is seeking candidates to fill the position of Program Aide, SG-13. Duties of this position will include, but not be limited to the following:
• Evaluates operations on an ongoing basis and makes recommendations as needed to improve the efficiencies of operations;
• Assigns and prioritizes work assignments to staff to ensure efficient and effective workflow;
• Keeps supervisors updated on progress of administrative operations and of any issues encountered;
• Oversees the maintenance of the files and file storage;
• Processes and/or oversees the processing of FOIL requests for Annual Statements, Quarterly Statements, CPA Reports, and Reports on Examinations;
• Enters statuses and disposition information into the FOIL Tracking System;
• Monitors recordkeeping procedures for recording FOIL requests and the various steps involved in processing requests for copies;
• Monitors receipt and ensures accurate identification and recording of Annual and Quarterly Statements into the Department’s portal application;
• Oversees the archiving of Annual and Quarterly Statements and advises upper management of ones that were not submitted;
• Updates and/or monitors the updating of company cards with the most current information and communicating such changes to NYC and Albany Life Bureau personnel;
• Creates new audit note files and company cards where necessary; and
• Other duties as assigned.

Additional Comments Please note that a change in negotiating unit may affect your salary, insurance and other benefits. Positions located within the New York City metropolitan area, as well as Suffolk, Nassau, Rockland, and Westchester Counties, are also eligible to receive an additional $3,026 annual downstate adjustment.

Some positions may require additional credentials or a background check to verify your identity.

Name Nicole Pickel

Telephone 518-549-0189

Fax 518-402-5071

Email Address


Street One Commerce Plaza, Suite 301

City Albany

State NY

Zip Code 12257


Notes on ApplyingTo Apply: Interested qualified candidates must submit a resume and letter of interest no later than September 28, 2018 to the email address listed below. Please include Box PA-LIFE-00739 in the subject line of your email to ensure receipt of your application. Email submissions are preferred.

Nicole Pickel
Box PA-LIFE-00739
New York State Department of Financial Services
Office of Human Resources Management
99 Washington Avenue, Suite 301
Albany, New York 12257
Fax: (518) 402-5071

All candidates that apply may not be scheduled for an interview

Under the Americans with Disabilities Act (ADA), the Department of Financial Services is required to provide reasonable accommodation for known physical or mental limitations of an otherwise qualified applicant with a disability if an accommodation would enable the applicant to perform the essential functions of the job and the accommodation would not constitute an undue hardship on the operations of the agency.

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