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Review Vacancy

Date Posted 10/29/18

Applications Due11/13/18

Vacancy ID61049

AgencyMental Health, Office of

TitleProgram Aide, Central Office;

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $45159 to $55008 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? No

County Albany

Street Address NYS Office of Mental Health

75 New Scotland Avenue

City Albany


Zip Code12208

Minimum Qualifications Candidates must be employed by New York State to be eligible to apply for this position.

Candidates must have permanent status as a Program Aide (formerally Agency Program Aide/Administrative Aide), Grade 13, and be eligible for lateral transfer; OR be eligible for transfer under Section 70.1 of the Civil Service Law.

Duties Description The Office of Mental Health (OMH) is recruiting to fill a Program Aide, Grade 13, position in the Office of Financial Management, Consolidated Business Office. The Consolidated Business Office (CBO) is responsible for consolidated cash management, purchasing, vouchering, contract and payroll services for OMH Central Office and 24 OMH psychiatric facilities. The incumbent of this position will support the Administrative Support Team of the Consolidated Business Office. Specific duties may include, but are not limited to, the following:

Direct supervision needed by the Operations Support Unit in order for each member to function as needed.

Closely monitor all processes to ensure that the goals of Unit are being met.

Development and maintenance of various reports run through the New York State Financial System (SFS) and other computer programs in order to monitor and evaluate data, collect and analyze statistics, develop and implement methods of data analysis.

Prepare report and memoranda in accordance with agency guidelines or commitments; as well as gather, review, and evaluation information required to assist Managers, Supervisors, and staff to effectively do their job functions.

Review and approve credit card applications submitted by agency representatives to ensure that applicable guidelines are followed, necessary back up documentation is included and that the request conforms to the Business Service Center and the Office of State Comptroller requirements.

Assist in ensuring compliance with Administrative and Programmatic requirements as well as ensuring that administrative support functions are adequately covered on a day-to-day basis.

Assist with the preparation and processing of vouchers and ensuring that documents/information received by the unit are reviewed and handled timely.

Other miscellaneous administrative and programmatic functions as needed.

Additional Comments The Consolidated Business Office is conveniently located in independent offices on the grounds of the Capital District PC at 75 New Scotland Avenue, Albany, New York. Guaranteed covered parking with exclusive employee entrance to office areas is available for $5/month.

Some positions may require additional credentials or a background check to verify your identity.

Name Kimberly Chapman


Fax (518) 486-3897



Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229


Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to Please include the title of the position and Vacancy ID #61049 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.

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