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Review Vacancy

Date Posted 11/07/18

Applications Due11/22/18

Vacancy ID61339


TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40324 to $40324 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Onondaga

Street Address 1 Forestry Dr.

City Syracuse


Zip Code13210

Minimum Qualifications Must be reachable on current Civil Service Secretary 1, SG-11 list, currently hold the title of Secretary 1, SG-11, or be eligible for transfer per Civil Service rules.

Duties Description Provide support to EFB faculty and other professional staff as needed, with various keyboarding and clerical tasks including:
• Assist Graduate Curriculum Director with EFB graduate program. Maintain individual graduate student files; update and modify spreadsheet with academic data on each student. Work directly with graduate students. Work with Chair and/or Associate Chair on GA assignments. Maintain spreadsheet with GA interests; maintain spreadsheet with faculty requests of GAs – provide documentation for final decision making of GA appointments. Generate individual GA appointments to Office of Instruction and Graduate Studies office – may work with OIGS for GA list continuity.
• Assist Undergraduate Curriculum Director with data collection for Undergraduate Program Assessments; assist in open house and transfer days, if requested. Update undergraduate yearly.
• Provide support for Cranberry Lake Biological Station Director.
• Provide support for Thousand Island Biological Station Director – which may include paying bills and keeping track of payments on spreadsheet.
• Order supplies for department using both State and Research –p-cards. Keep track of receipts for monthly reconciliation.
• At end of each academic year, work with Associate Chair and with EFB Chair’s secretary to process all student awards.
• Coordinate meetings and assist EFB faculty on Department committees. i.e., Promotion & Tenure, faculty searches, undergrad disciplinary committees. May keep track of expenses for faculty searches.
• Modify, update and maintain EFB websites for faculty, working with college web coordinators. Ongoing task – take initiative to update as needed throughout the AY.
• Admissions office contact for scheduling prospective/accepted undergraduate student visits.
• Provide a positive atmosphere for visitors, faculty/staff/students/coworkers.
• May handle incoming and outgoing mail.
• May handle routine maintenance of office equipment including fax and multiple copiers.
• Update and keeps spreadsheet of all EFB adjunct appointments.

Additional Comments OPERATIONAL NEEDS: Monday thru Friday – 8:00AM – 4:30PM

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Office

Telephone 315-470-6611

Fax 315-470-6953

Email Address


Street 1 Forestry Dr.

City Syracuse

State NY

Zip Code 13210


Notes on ApplyingEmployment application, resume, cover letter and references are required to be submitted on-line at

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