Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at

Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 11/09/18

Applications Due11/21/18

Vacancy ID61433

AgencySUNY Brockport

TitleSecretary 1 in Philosophy, Modern Languages and Cultures, Women and Gender Studies

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40324 to $40324 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Monroe

Street Address 350 New Campus Drive

City Brockport


Zip Code14420

Minimum Qualifications Candidates must have permanent appointment in an Secretary 1, SG 11, NY State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Secretary 1, Full Time - Brockport location.

Duties Description Position Summary:

Incumbent will administratively support activities associated with the daily operations of the Departments of Philosophy, Modern Languages and Cultures, and Women and Gender Studies. 

Essential Functions:

Works directly with the Chair of the Philosophy Department, the Chair of Modern Languages and Cultures, the Chair of Women and Gender Studies, and the Director of the Center for Philosophic Exchange, in the day-to-day functioning of the office; organizes and maintains files; manages record keeping, property and key control, and general correspondence.  Accesses the College online resources such as BANNER and BI; gathers necessary information for scheduling classes and manages the budget.
Functions as the initial contact for new and returning full-time, tenure track, and adjunct faculty and as also functions as the receptionist for the Liberal Arts Building.
Prepares necessary paperwork for faculty appointments, extra-service appointments, and honorariums for guest speakers, travel reimbursements, catering contracts for in-service events, equipment and supply purchases, service contracts and equipment repairs.
Handles academic/non-academic obligations - prepares student evaluation packets (IAS forms), collects and files course syllabi, and distributes mail.
Functions as the initial contact for current students, prospective students, and other visitors.  Directs in-person student inquiries, handles phone calls and responds to e-mail inquiries.
Prepares and distributes mailings to students.
Supervises 5-7 student assistants - Temporary Service and Work Study. Hires and trains new workers each year; delegates office responsibilities among students and supervises their work; handles the processing of their timesheets.
Orders forms, copier and printer paper, stationery and other office supplies.  Troubleshoots copier, printer and fax problems and requests repair service of copier and printers.
Prepares materials for Composition Program Assessment.
Maintains general office files and forms.

Preferred Qualifications:

Has experience and/or strong interest in working in an academic environment with faculty and students.
Has knowledge of Blackboard, Banner and SUNY BI Financial Systems.
Possesses excellent interpersonal communication skills (in-person, on the phone, in writing) to effectively manage faculty, students and various community inquiries.  Position requires patience, diplomacy, tact and attention to detail.
Has excellent organizational skills; ability to prioritize work, work independently, multi-task and meet deadlines.
Has strong computer/word processing skills.  Ability to use Microsoft office (Word, Excel, Outlook, etc.) as well as other software as needed.
Has previous supervisory experience/skills.

Additional Comments How to Apply: Please submit your application, cover letter, resume and contact information for three professional references at by November 21, 2018.

Employment at The College at Brockport is contingent upon the successful completion of a background check and final budgetary approval.

Some positions may require additional credentials or a background check to verify your identity.

Name Gloria Lear

Telephone 585-395-5938


Email Address


Street 350 New Campus Drive

City Brockport

State NY

Zip Code 14420


Notes on ApplyingHow to Apply: Please submit your application, cover letter, resume and contact information for three professional references at by November 21, 2018.

Employment at The College at Brockport is contingent upon the successful completion of a background check and final budgetary approval.

Printable Version